Job Overview – Executive Assistant
Location: New York, NY
Schedule: Hybrid (4 days in office / 1 remote)
A $100B+ global alternative investment firm is seeking Executive Assistant to join its New York City office. This is an exciting opportunity to be part of a fast-paced, high-performing organization with a collaborative culture, flat structure, and exceptional retention. The Executive Assistant will support a group of senior-level professionals and will work closely with the global administrative and human capital teams. The role requires excellent multitasking ability, attention to detail, and strong organizational skills.
Key Responsibilities:
- Provide administrative support to 11–12 professionals of varying seniority
- Manage complex calendars and coordinate meetings across multiple time zones
- Coordinate domestic and international travel, including detailed itineraries
- Submit expense reports and ensure timely reimbursement
- Provide phone and inbox coverage as needed for team and EA peers
- Liaise with internal departments, external vendors, and business contacts
- Support coordination of office events and team functions
- Manage sensitive materials such as legal documents, presentations, and multi-party signature requests
Qualifications:
- 3–5+ years of office administration or executive assistant experience, financial services preferred
- Proven experience supporting multiple senior professionals simultaneously
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
- Highly organized and detail-oriented; able to manage multiple priorities
- Excellent written and verbal communication skills
- Discreet, professional, and capable of handling confidential information
- Team-oriented with a proactive, “can-do” attitude
Application Notice:
Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
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