Administrative Specialist, Retail - LA Market

KITH • Full-time • Los Angeles Metropolitan Area, US • $65,000 - $70,000 / year • 4d ago

About The Role

Location: Los Angeles Market, based out of West Hollywood Location

Status: Full-Time

Compensation: $65,000-$70,000/yr + Bonus Eligibility

Position Summary

The Administrative Specialist will be the in-store liaison between our Los Angeles area stores and Human Resources team. Reporting to the Senior Global Director of Retail and closely collaborating with Human Resources. This role will be primarily responsible for supporting all Store Leadership teams and handling all administrative functions including but not limited to: scheduling, payroll, absence management, reporting. This role will oversee all onboarding to provide the best new hire experience for all new team members. The Administrative Specialist should be the main point of contact and subject matter expert for all Company specific policies and compliance: state, local. The Administrative Specialist will partner with Human Resources on updates and communications related to the teams. While this role is heavily administrative and compliance focused, the Administrative Specialist will also support the store teams operationally when needed. This role is based out of the West Hollywood store, with travel to other stores in the LA market as needed.

Responsibilities

Primary Responsibilities:

Maintain and manage in-store scheduling through Workday for more than 100 employees between 3 stores and 3 treats locations in the LA Market.
Oversee and approve all employee absences and time-off requests in partnership with the General Managers. Can act as a proxy for the General Managers as needed, in their absence.
Responsible for the completion of payroll and reporting on a weekly basis, identifying inconsistencies, time and attendance and reviewing with Senior Global Director of Retail and General Managers.
Monthly audits of commission & tips reporting in partnership with Senior Global Director of Retail and payroll partners.
Monthly compliance audits for state and company specific regulations: meal breaks, predictive scheduling, wage and hour, compliance training, etc.
Responsible for employee onboarding from the offer letter through coordinating new hire orientation with General Managers.
Update and maintain all posted company communication, as instructed by Human Resources and other business partners.
Ensure each store is compliant with all Local and Federal Laws & Regulations regarding in-store communications (e.g., OSHA, DOH, EEOC, etc.)
Facilitate low to mid-level employee relations concerns, intake conversations, in partnership with Human Resources.
Partner with Human Resources to escalate high-level employee relations concerns and policy violations.
Assist Human Resources and General Managers with drafting and delivering employee documentation and disciplinary actions. Act as a witness to conversations as needed.

Special Projects/Tasks

Communicate brand wide communication at store/team meetings.
Collect all required documents/information from employees, as instructed by Human Resources.
This role is required to travel when needed about 40% of the time.

Requirements

Availability:

Open & flexible availability, including but not limited to evenings, overnights, and weekends as well as Holidays.
Availability to consistently work weekends, special projects, drops/releases or as the business’ needs require.

Experience

3+ years of Retail Leadership and Scheduling
2+ years of Retail Administration, managing high-volume teams is a plus
Experience utilizing HRIS such as Workday is a plus, but not required

Skills/Abilities

Maintains high levels of discretion and confidentiality
Strong organizational, time management skills, and attention to detail
Effective verbal and written communication
Proactive problem solving
Standing/Walking for prolonged periods of time
Lifting or moving up to 30 pounds
Bending, twisting as well as climbing of ladders and other physical tasks related to standard retail operations

Who We Are

Established in 2011 in New York City, Kith is a lifestyle brand and specialty retailer that offers seasonal collections of men’s, women’s and children’s apparel, accessories and footwear through a distinct lens of personal storytelling. Kith embodies a multi-faceted lifestyle, with uncompromising detail to fabrication and design. Led by Founder, CEO and Creative Director Ronnie Fieg, the brand is known globally for evoking nostalgia from a dynamic point of view, and working closely with a carefully selected set of best-in-class collaborators.

Kith operates 16 standalone boutiques around the world, and 3 shop-in-shops. Kith Treats, conceived from Fieg’s childhood love for cereal, operates in 10 locations, as well as Sadelle’s at Kith restaurants in Paris, Miami Design District, Toronto and Seoul.

The Kinnect Foundation, a non-profit established and operated by Kith, is a non-profit devoted to creating positive change through education, community and social impact.

Kith offers a comprehensive benefits package that includes Medical, Dental, and Vision eligibility (Full-Time), as well as Paid Time Off accrual, and a generous discount on Kith merchandise.

Kith is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

All career opportunities offered by Kith are fully on site, and if contacted, all email communication will come from a kith.com or kithnyc.com email address. Please note that any correspondence from an alternative email domain, or offering remote or hybrid work, is fraudulent.