At Talkspace, we are committed to fostering a diverse, equitable, inclusive, and belonging-centered workplace where everyone can thrive while making a difference in mental health. Want to help over two million people receive quality mental healthcare? Come join our mission of getting therapy in the hands of everyone!
We are looking for an experienced
Office Coordinator (Contract) to join our team. The Office Coordinator will provide reliable, hands-on support to ensure a smooth and welcoming office environment. This includes maintaining daily operations, managing office inventory, overseeing catered lunches, and supporting internal teams and vendors. The role will serve as the primary onsite presence for office needs and visitor interactions. To work at Talkspace, you need to be as passionate as we are about our work, and excited to partner with us on delivering quality mental healthcare.
Hourly Pay: $20 - $35/hr
Hours per Week: Up to 18 hours/week
Duration: 6 months
Department: Operations
Location: Onsite at Talkspace Headquarters, located in New York City. (Tuesdays & Wednesdays, 8:30 AM – 5:00 PM; Thursdays, 8:30 AM – 12:30 PM)
What You’ll Do - Office & Facilities Support
- Serve as the first point of contact at the front desk, greeting visitors and supporting general office needs
- Maintain cleanliness and organization of shared spaces, including kitchen, supply areas, and conference rooms
- Monitor daily facility needs and coordinate with internal teams and vendors for resolution
- Perform daily opening and end-of-day office checks (lights, dishwasher, shared space reset)
- Supply & Inventory Management
- Order and restock all office supplies, snacks, and beverages
- Accept and distribute deliveries; coordinate IT-related pickups when necessary
- Track inventory levels and ensure proactive reordering
- Catering & Event Support
- Manage weekly catered lunch ordering and setup (primarily Wednesdays)
- Assist with setting up and cleaning up food for internal events or meetings
- Take out trash if needed (generally overflows post catered lunch on Wednesdays)
About You
- Self-starter with the ability to work independently and take initiative
- Friendly and team-oriented, with strong communication skills
- Detail-focused and highly organized
- Previous experience in office coordination or similar support roles preferred
Why Talkspace?
Talkspace is the world’s leading online therapy company, serving over 2 million users looking to begin their wellness journey through tele-health. According to the World Health Organization, close to 1 billion people worldwide live with a mental disorder, and on average more than 75% with mental, neurological, and substance use disorders receive no treatment for their condition at all. Additionally, one-third of the world’s population – 2 billion people – live in countries that spend less than 1% of their health budgets on mental health. Therapy is an universal need and it's our mission here to change the world by cultivating an intentional space for people to feel supported through quality care that is simple and accessible.
Combining our passion for innovation along with our desire to help others overcome the stigma behind “getting help,” we are transforming the way patients find the right care provider, making an otherwise impossible feat easily conquerable. Our network of licensed, accredited, and board-certified clinicians are increasing access to mental health for our members through a myriad of high quality therapy services: anytime and for a fraction of the price. Dedicated to our mission, we are looking for candidates that want to bring their talents into a diverse “for purpose” space. If you’re equally as passionate about making quality mental healthcare accessible to all then Talkspace is the right place for you!
EQUAL OPPORTUNITY EMPLOYER
Talkspace welcomes and celebrates talent from all backgrounds, perspectives, and walks of life to foster an innovative and diverse workforce. We encourage you to apply, even if you don’t meet every qualification, if you believe you could make a great addition to this team. Come as you are and learn about the exciting opportunities on our team.
Individuals seeking employment at Talkspace are considered without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.
How do we define Diversity, Equity, Inclusion, and Belonging at Talkspace?
Diversity
Diversity encompasses the unique attributes of our employees as individuals. We value and embrace the richness arising from their varied backgrounds, perspectives, and experiences, which include, but are not limited to, age, ability, ethnicity, gender, race, and cultural background.
Equity
Equity refers to a fair and impartial workplace, aiming to ensure equal growth and advancement opportunities for all employees. This involves amplifying underrepresented voices, addressing unconscious biases, and providing inclusive, culturally competent mental health care.
Inclusion
Inclusion signifies the practice of granting equal access to opportunities and resources for all employees, particularly those who might otherwise be excluded or marginalized. It ensures that everyone feels a sense of belonging, value, support, and respect as an individual.
Belonging
Belonging reflects the affinity and positive relationships that develop among employees from diverse backgrounds when businesses actively promote diversity, equity, and inclusion in the workplace.
