The Administrative Coordinator plays a key role in supporting their assigned manager or team by ensuring efficient operations and providing high-level administrative assistance. Acting as a liaison to both internal and external stakeholders, this individual represents the team with professionalism and adheres to a strong culture of relationship management. Responsibilities include calendar management, reporting, meeting coordination, office logistics, and participation in special projects.
Key Responsibilities:
- Provide administrative support to assigned manager and/or team, including calendar management, meeting preparation, agenda creation, and report generation.
- Serve as a primary point of contact for internal and external communications, delivering exceptional customer service in all interactions.
- Coordinate day-to-day office functions such as mail distribution, supply management, travel arrangements, equipment support, and facilities requests.
- Support onboarding and offboarding processes for team members, ensuring a smooth transition.
- Handle special projects and assignments that may be recurring or ad hoc in nature.
- Prepare and revise documents using MS Word, Excel, and PowerPoint; accurately input data into systems as needed.
- Manage incoming calls and direct inquiries appropriately; schedule appointments and meetings.
- Process and distribute incoming and outgoing mail; manage faxes and email correspondence; photocopy and scan documents as necessary.
- Provide backup coverage for the front desk and main phone line.
- Assist with ordering and tracking catering for client and executive meetings.
- Process travel and expense reports for executive leadership.
- Compile and analyze data; summarize findings in written reports.
- Exercise sound judgment and discretion when handling sensitive information.
Qualifications:
- 2+ years’ experience in an administrative or office support role within a corporate environment.
- Strong verbal and written communication skills.
- Ability to interact professionally with individuals at all levels of the organization.
- Excellent organizational and multitasking abilities, with strong attention to detail.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Ability to manage competing priorities and work both independently and as part of a team.
