Position Summary
The Engineering Project Coordinator supports engineers, project managers, and stakeholders to ensure project requirements are clearly defined, executed on schedule, and delivered to high-quality standards. This role involves planning, scheduling, tracking progress, managing risks, resolving issues, and maintaining complete and accurate project documentation.
Key Responsibilities
Project Planning & Scheduling
- Partner with project managers to define objectives, scope, deliverables, and timelines.
- Develop and maintain project schedules, track progress, and identify risks or delays.
Communication & Coordination
- Facilitate clear communication among team members, stakeholders, and partners.
- Organize and lead project meetings, prepare agendas, record minutes, and distribute updates.
- Ensure timely sharing of project reports and key information.
Resourse Management
- Assist in identifying personnel, equipment, and material needs.
- Coordinate across departments to ensure resource availability and optimal utilization.
Documentation & Reporting
- Maintain accurate records including plans, schedules, budgets, and reports.
- Prepare progress updates for managers, stakeholders, and executives, noting milestones, accomplishments, and risks.
Risk & Issue Management
- Identify, assess, and monitor project risks.
- Develop mitigation strategies and contingency plans.
- Escalate critical issues promptly to project managers.
Quality Control
- Ensure compliance with quality standards and procedures.
- Conduct reviews and audits, implementing corrective actions as needed.
Budget Monitoring
- Track budgets, expenses, and financial records.
- Work with finance to process invoices, POs, and expense claims.
Team Support
- Provide administrative assistance such as scheduling meetings and managing documentation.
- Foster collaboration and a positive work environment.
Stakeholder Management
- Build and maintain strong relationships with clients, vendors, and external partners.
- Ensure stakeholder engagement throughout the project lifecycle.
Continuous Improvement
- Participate in post-project evaluations and lessons-learned sessions.
- Recommend process improvements and contribute to standardized project management methods.
Qualifications
- Bachelor’s degree in Engineering, Project Management, or related field.
- 5+ years in project coordination or management, preferably in Power Generation or Facility Engineering.
- Strong understanding of engineering principles.
- Excellent organizational, time management, and communication skills.
- Proficiency in project management tools/software.
- Budget management and cost control experience.
- Strong problem-solving, analytical, and critical thinking skills.
- Ability to handle multiple projects and adapt to changing priorities.
- PMP or equivalent certification preferred.
- Willingness to travel as required.
