We are seeking a highly organized and detail-oriented Executive Assistant to provide exceptional administrative support to a C-suite executive within a professional services environment. This role requires a proactive individual capable of managing complex schedules, coordinating high-stakes meetings, handling sensitive information, and ensuring seamless executive operations. If you have a proven track record of supporting senior leaders in professional services and thrive in a fast-paced, dynamic environment, we want to hear from you!

Responsibilities

Calendar Management: Handle complex scheduling needs, prioritize appointments, and ensure the executive’s calendar is organized and conflict-free.
Meeting Coordination: Organize and prepare for meetings, including drafting agendas, managing logistics, coordinating materials, and documenting minutes as needed.
Travel Arrangements: Coordinate domestic and international travel plans, including flights, accommodations, transportation, and itineraries.
Communication Management: Screen emails and calls, prioritize correspondence, and draft responses when appropriate to ensure smooth executive communication.
Event Planning: Assist in organizing internal and external events, such as business dinners, conferences, and town hall meetings.
Expense Reporting: Process and reconcile expense reports in compliance with company policies and deadlines.
Document Preparation: Create presentations, proofread documents, and assist in compiling reports for the executive as needed.
Relationship Management: Build relationships with internal and external stakeholders, acting as a point of contact for the executive.
Project Assistance: Collaborate on ad-hoc projects, including conducting research and coordinating deliverables with other departments.
Confidentiality: Handle sensitive and confidential information with professionalism and discretion at all times.

Qualifications

Bachelor’s degree in Business Administration, Communications, or a related field (required).
Minimum of three (3) years of experience providing administrative support to a C-suite executive in a professional services environment (required).
Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and familiarity with office management tools such as Concur, Salesforce, or similar systems.
Exceptional organizational skills and attention to detail, with the ability to prioritize and multi-task effectively.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and act with discretion in a fast-paced, high-pressure environment.
Proactive mindset and proven problem-solving abilities.
Professional demeanor with a strong ability to build rapport and foster relationships at all levels.

Preferred Skills and Attributes

Prior experience in event planning and project management.
Knowledge of business etiquette and protocol for executive-level interactions.
Experience managing budgets or overseeing administrative processes.

Robert Half

Latest Jobs

Executive Assistant

Supply Chain Manager