We are looking for a Admin Assistant for our client a top pet company in Boston, Massachusetts!
Responsibilities:
- Extend a warm and professional welcome to guests, clients, and team members at reception desks.
- Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols.
- Execute precise vendor coordination, maintaining strict adherence to company policies and procedures.
- Facilitate essential office processes including mail handling, supply management, and shipping logistics.
- Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards.
- Provide valuable support to the Events Team in orchestrating internal events and special programming.
- Contribute to the seamless operation of workplace and facilities management, including documentation of procedures and optimization initiatives.
- Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep.
- Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness.
- Utilize sophisticated supply ordering systems with precision, while also managing related financial transactions with accuracy.
Required Qualifications:
- Demonstrated experience of 3-5 years in office administration, workplace coordination, or hospitality.
- A genuine passion for cultivating welcoming environments and delivering exceptional guest experiences.
- A client-centric mindset paired with outstanding interpersonal skills.
- Proven ability to multitask effectively with acute attention to detail and organizational finesse.
- Track record of successful vendor management and adept handling of facility-related issues.
- Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism.
- Strong written and verbal communication skills, coupled with proficiency in Microsoft Office Suite.
- Quick learner with a proactive approach to problem-solving and process improvement.
A Plus If You Have:
- Comprehensive understanding of facilities-related systems and equipment.
- Experience coordinating a diverse array of events with finesse and efficiency.
- Adaptability to rapidly changing priorities and high-pressure situations, thriving in fast paced environments.
Physical Requirements:
- Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more)
- The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time
- Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment performing, and accessing low storage areas etc.
- Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
