At-a-Glance:
Are you ready to build your career by joining a global financial institution, If so, our client is hiring a Project Coordinator.
Position Type:
Required:
- Following professional experience and personal qualities:
- BA and 2 - 3 years of work experience; related program experience a strong plus
- Proactive team player with administrative or project management experience
- Organized and able to manage and track multiple moving pieces while keeping others informed
- Strong planning, administrative and organizational skills; proven ability to multi-task and attention to detail a must
- Self-starter, resourceful, meets deadlines, and knows when to escalate
- Excellent oral, written and interpersonal skills
- Customer service oriented with ability to effectively communicate
- Advanced Excel, PowerPoint and Word skills (experience with data management and reporting a plus)Sense of humor, humility and desire to learn are crucial
- Experience Desired:
- Communications experience around programs (website, memos, social media, etc.)
- Experience coordinating and organizing meetings or workshops
- Familiarity with the skills-based volunteer/pro bono industry
- Strong interest in the field of corporate philanthropy
- Experience working with non-profits or foundations a plus
- Work experience in a corporate environment preferred
Responsibilities:
- Program assistant will work as a part of the Strategy Challenge team to execute the Firm’s signature skills-based initiative.
- Assistant will specifically liaise with Firm employees as well as selected nonprofit partners.
- Program Assistant will support the program managers in planning and executing the Strategy Challenge program.
- Provide administrative support, assisting with various program trainings and events, and maintaining relationships with internal participants and external partners.
- Program Assistant will also be responsible for drafting and updating program collateral, supporting communications, and assisting with the Community Affairs team’s efforts.
- Support Program Managers in all aspects of planning and executing the program
- Coordinate logistics and provide administrative support for various program activities and events
- Support the team’s recruiting efforts, interview process, and follow-up
- Producing interview packets, scheduling interviews, tracking, and coordinating on Zoom
- Create and execute agendas and run of show documents
- Collect and record team volunteer hours
- Draft and update collateral for program, training, and events (PowerPoint, Word documents, Excel)
- Join weekly check-ins with external nonprofit consultants and program management team
- Assist with follow-up requests and general relationship management with participants and nonprofits
- Collect relevant information as needed (logo, mission, event attendees)
- Liaise to ensure nonprofits’ expectations are met
- Assist program managers to problem solve if team or nonprofit are experiencing setbacks or issues
- Respond to program email inquiries from employees and nonprofit participants
- Assist with program communications & PR for internal and external audiences
- Press releases, internal stories, weekly blog, and website
- Draft communications to teams, nonprofits, and team advisors
- Other Responsibilities:
- General assistance to Community Affairs department as needed
- Respond to general inquiries about charitable programs and activities on the department phone line and via team inboxes
- Distribute tickets and passes related to the Arts and Culture Access program and T-shirts for volunteer programs
- Support Community Affairs staff during Global Volunteer Month
Get in Touch:
We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Abhinav at (201) 478-6248 to learn more.
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