Title: Executive Assistant
Location: Washington DC, 20005 - Hybrid 2 days onsite
Duration: 1 month with possible extension
Compensation: $55.00- 59.00/hr
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.
Executive Assistant
Description:
This role is a full-time (40 hr) position based in Washington, D.C., and reports to SVP, Global Policy, Advocacy & Government Affairs (who is based in the King of Prussia area). The role will work out of the Washington office 2-3 days a week (or more as needed). This Team (PAGA )is a global organization with team members in the US, Europe, and Asia, who advocate for policies that will ensure access to therapies for the patients we serve, and forge trusted partnerships with stakeholders.
Administrative Support for PAGA Leadership Team:- Proactive calendar management (with focus on US-based PAGA team)
- Travel planning (focus on US-based Senior Director and Above; emergency/back-up for ex-us LT members and others)
- Expense reporting (focus on US-based Senior Director and Above; emergency/back-up for ex-us LT members and others)
- Meeting and events planning (focus on US-based Senior Director and Above; emergency/back-up for ex-us LT members and others emergency/back-up for ex-US LT members)
- Coordinate LT meeting agendas and action items capture and tracking; provide similar support for other meetings convened by LT members
- Develop various tools and materials to track and report PAGA goals and activities
- Develop and maintain calendar of events
Meeting and Collaboration:- Manage logistics and execution of virtual and face-to-face team meetings
Content Creation- Develop and refine slide decks, news briefs, and other internal and external communications with direction from team members, leveraging outside design support as warranted
- Compile briefing materials for external meetings with trade association boards, government officials, advocacy groups, etc., based on input from team members
End to End Vendor management: (emergency/back-up for ex-US LT members)- Establish proficiency with internal sourcing and procurement processes, and develop relationships with key operations personnel in King of Prussia and other CSL locations, as needed, to enable smooth execution of vendor management.
- Prepare materials at direction of team members necessary to conduct RFPs, and to initiate and complete vendor relationships
- Track progress of vendor on-boarding and resolve issues to ensure continuity
- Resolve questions with invoices, purchase orders, and other items
- Manage log of vendors, when contracts are expiring, proactively work with team to ensure continuity
Sponsorship Coordination: (emergency/back-up for ex-UT LT members)- Coordinate compliance review
- Complete contracts with guidance from team members
- Proactively manage process to ensure timely resolution
Operations Support for DC Office:- Be point person with IT to maintain and resolve IT issues
- Meeting and events planning
- Office reception as needed
- Some travel (up to 15%) may be required.
Minimum Required Qualifications:- High School Diploma or equivalent
- Proficient in Outlook calendar management, travel, meetings, etc
Preferred / Nice to Have Qualifications:- Experience supporting government affairs function preferred
- Background in providing administrative support for senior executives a plus
- Proficiency across common productivity applications including Word, Excel, Power Point, One Note highly preferred
- Ability to learn and master proprietary systems in areas of procurement and vendor management, budget, and others.
Our benefits package includes:- Comprehensive medical benefits
- Competitive pay
- 401(k) retirement plan
- …and much more!
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities
