Minneapolis–St. Paul Metro | $70K–80K | In-Office Schedule | Direct-Hire Opportunity
What You’ll Do
- Oversee the smooth daily operations of the firm, maintaining a well-organized, efficient, and welcoming office environment
- Provide comprehensive administrative support to principals and project teams, including travel coordination, meeting scheduling, facilitating communication, and preparing documents
- Maintain digital and physical filing systems, ensuring accuracy, organization, and confidentiality
- Support project teams by formatting documents, assembling proposal packages, managing contracts, and maintaining internal lists, reports, and project status documentation—leveraging tools such as SharePoint to keep information up to date and accessible
- Proofread proposals, presentations, and project documents to ensure quality and consistency
- Manage vendor relationships, office supplies, incoming correspondence, and deliveries
- Coordinate HR processes including onboarding new employees, maintaining and updating the employee handbook, overseeing benefits administration, and ensuring HR policies remain current and compliant
- Champion employee engagement by helping to plan team events, client gatherings, and industry networking opportunities, fostering a positive, collaborative culture
- Oversee the firm’s social media presence by curating content, managing content calendars, maintaining a consistent brand voice, and coordinating updates to the website
What You Bring:
- Bachelor’s degree in Business Administration, Communications, Marketing, or related experience
- 5+ years of experience in office management or administrative leadership, ideally within an architecture, engineering, or design environment
- Proficiency in Microsoft Office Suite, particularly with Excel; experience with Adobe or similar PDF software
- Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- A passion for collaboration, creativity, and building strong client relationships
Why Join Our Clients Team?
- Collaborative, creative team environment
- Opportunity to work on high-impact projects in a respected firm
- Competitive salary and comprehensive benefits package ($70-80K, medical/dental/vision insurance, 401K, profit sharing)
Work Environment & Location:
- This is a full-time, on-site position and our client is based in Minneapolis, MN (local candidates strongly preferred)
