TasksTasks
The Role
This role is responsible for effectively managing all communication through the CEO’s office. This individual articulates, organizes, and otherwise facilitates the flow of information to directly affect progress. This individual assists the CEO on a broad range of tasks.
Key Responsibilities
- Administrative Support: Manage the CEO’s calendar, including planning and scheduling meetings, conferences, and travel. Efficiently handle incoming and outgoing communications, ensuring prompt and accurate responses. Prioritize daily tasks to support the CEO’s workload and company operations.
- Office Management: Maintain a pleasant and functional workspace, overseeing tasks such as managing the office environment, restocking supplies, and maintaining equipment.
- Event Coordination: Plan and execute company events, handling logistics and ensuring alignment with company standards.
- Client and Visitor Support: Provide front-line support, manage inquiries, and ensure a welcoming environment for all visitors.
- Communication and Documentation: Maintain internal communication platforms and manage documentation flow, including preparing materials for meetings and presentations.
- Special Projects: Lead and support CEO on special projects and assigned tasks as needed.
QualificationsQualifications
Required qualifications include:
Education
- High School diploma required
- Bachelor’s Degree preferred
Experience
- 7+ years of experience in office administration, executive support, or operations; consulting or professional services industry experience is a plus.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills; confident working with senior stakeholders.
- Proficiency in Microsoft Office Suite (especially Excel, PowerPoint, Outlook).
- Experience with remote collaboration tools (e.g., Teams, Zoom, Concur, or similar platforms).
- Ability to manage multiple priorities in a fast-paced, hybrid environment.
- Bachelor’s degree preferred, or equivalent experience.
- Proficiency in German is a plus
- This will be 100% in-office and will require commuting to our Headquarters located at 271 17th Street, (in Atlantic Station)
Skills
- Excellent written and verbal communication skills
- Ability to appropriately handle confidential information discretely
- Ability to exercise sound judgment and initiative
- Ability to operate independently with wide degree of latitude
- Problem-solving skills & critical thinking
- Strong organizational skills
- Accuracy & detail orientation
- Quick apprehension
- Self-directed
- Service-orientation
- Reliability
- Proficiency with Microsoft Office, with focus on MS Word, MS PowerPoint and MS Excel, Intranet suites
Preferred Qualifications
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication and interpersonal skills.
- Highly Proficient with Microsoft Office Suite (Outlook, Teams, PowerPoint).
- Proactive, independent, and capable of taking initiative.
- Ability to handle confidential information with integrity and discretion.
Percentage of required travel: up to 25%
Physical Requirements
- This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets.
- Must be able to lift 15 pounds at times.
- While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.
- Must be able to effectively work and complete tasks in an open office/noisy environment.
- Must be able to sit for prolonged periods of time while traveling in a car or airplane.
Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with MHP Americas, Inc. (i.e., H1-B visa, F-1 visa (OPT), or any other non-immigrant status).
