Position Summary:
FoundersCard is seeking a highly motivated and resourceful Office Manager / EA to join our growing team in our Midtown Manhattan office. This full-time, in-office role requires a proactive, solutions-oriented professional with exceptional organizational skills and a passion for fostering a collaborative, creative, and high-performing work environment.
You will play a key role in shaping the day-to-day employee experience by leading office operations, supporting recruitment and onboarding, coordinating executive and team needs, and helping cultivate a vibrant, people-first company culture.
Key Responsibilities:
Culture & Employee Experience
- Plan and execute team-building events, company celebrations, happy hours, and offsites
- Manage employee recognition programs (e.g., birthdays, work anniversaries, shoutouts)
- Oversee ordering and distribution of company swag and branded materials
- Support internal communications and employee engagement initiatives
Executive & Team Support
- Manage executive calendar scheduling and meeting coordination
- Coordinate travel logistics and team offsite planning
- Support cross-functional and ad hoc projects across the organization
HR & Recruiting Support
- Assist with new hire onboarding, including equipment ordering, workspace setup, and building access
- Conduct initial candidate screenings (e.g., salary expectations, visa status, availability)
- Schedule interviews and support candidate logistics throughout the hiring process
- Maintain accurate employee records and provide general HR administrative support
Vendor & Facilities Management
- Serve as point of contact for all office-related vendors (snacks, supplies, tech, etc.)
- Liaise with building management and external service providers
- Manage contracts, deliveries, and day-to-day vendor relationships
Office Operations & Administration
- Oversee daily lunch orders and maintain snack and supply inventory
- Coordinate shipping and receiving, including mail and package handling
- Manage desk setups and workspace changes as the team grows
- Provide light IT support and troubleshoot tech issues with vendors
- Ensure the office remains a clean, organized, and inspiring space
What You Bring:
- 5+ years of experience in an Office Manager, Executive Assistant, or similar support role, ideally in fast-paced, entrepreneurial environments (e.g., startups, VC, finance)
- Bachelor’s degree
- Highly organized and detail-oriented, with strong time management and multitasking abilities
- Excellent written and verbal communication skills
- Proactive problem-solver who anticipates needs and takes initiative
- Tech-savvy; proficient in Google Workspace and Microsoft Office, with light IT knowledge a plus
- Experience with travel coordination, recruitment support, and onboarding
- Collaborative, team-first attitude with a positive, low-ego, “no task too small” mindset
- Bonus: experience with vendor management or basic bookkeeping
Additional Details:
- This is a full-time, in-office position located in Midtown Manhattan
- Salary range: $75,000 – $100,000 depending on experience
