Job Title: Office Administrator
Direct Supervisor: VP, Brand Management
Status: Hourly non-exempt
Location: 90049
COMPANY DESCRIPTION West Coast Fitness West Coast Fitness is a leading franchisee of Orangetheory® Fitness with 50+ studios in Los Angeles, San Francisco’s Bay area, Sacramento, and Ohio. Our mission is to lead, support, and inspire the Orange Passion. We do this by focusing on our amazing and talented team and emphasizing the 3 Cs of Success - Clarity, Communication, and Collaboration. We strive to grow future leaders with an atmosphere of inclusivity, enthusiasm, and empathy. Established in Los Angeles, CA, in 2014, WCF prides itself on building teams that break records, innovate with intention, and continue to expand our reach – many of our original teams are still with us today!
Orangetheory®
Fitness Led by highly skilled coaches, each Orangetheory workout incorporates endurance, strength, and power elements through a variety of equipment including treadmills, rowing machines, TRX Suspension Training®, free weights, and more. As a heart-rate-based total-body group workout, OTF combines science, coaching, and technology to guarantee maximum results from the inside out. The result is more energy, visible toning, and a supercharged metabolism for MORE caloric afterburn, MORE results, and MORE confidence, all to deliver you MORE LIFE.
JOB DESCRIPTION We're seeking a seasoned Office Administrator who thrives in a dynamic environment and possesses a knack for IT troubleshooting. This role is pivotal in ensuring our headquarters runs efficiently, supporting administrative functions, the Facilities Department, and basic IT needs.
ESSENTIAL DUTIES & RESPONSIBILITIES Administrative Duties:
- Manage daily office operations, ensuring a smooth and efficient work environment.
- Coordinate meetings, appointments, and travel arrangements for staff.
- Handle correspondence, including emails, phone calls, and mail distribution.
- Maintain organized filing systems, both physical and digital.
- Oversee inventory and ordering of office supplies and equipment.
- Assist in preparing reports, presentations, and data analysis as needed. Facilities Support:
- Provide administrative support for the Facilities Department.
- Track and prioritize maintenance requests across multiple locations.
- Coordinate schedules with vendors and contractors for repairs and upgrades.
- Maintain records of facility inspections, contracts, and service agreements.
- Assist with planning and tracking of facilities-related budgets and expenses. IT Support:
- Serve as the first point of contact for basic IT issues, providing prompt troubleshooting and solutions.
- Set up and configure new hardware and software for staff.
- Liaise with external IT support providers for complex issues and system maintenance.
- Maintain an inventory of IT equipment and ensure timely updates and upgrades.
- Provide training and support to staff on commonly used software and tools. QUALIFICATIONS
- Minimum of 3 years of experience in office administration, preferably in a corporate setting.
- Proficiency in Microsoft Office Suite and familiarity with other common office software.
- Basic understanding of IT systems, networks, and troubleshooting techniques.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Bachelor’s degree in Business Administration, Information Technology, Facilities Management, or a related field is preferred. PHYSICAL REQUIREMENTS BENEFITS Make a Living: Competitive base salary; Medical, Dental, and Vision Insurance; FSA/HSA; 401k, parental leave, PTO, Covid sick pay Live Even Better: Free access to all Orangetheory classes at (nearly) any studio nationwide; Deep discounts on all OTF retail and technology (see now at shoporangetheory.com); Opportunities for career growth That Office Life: Hybrid work environment, when applicable; Ergonomic office desk and chair for better body function and comfort; Community kitchen with stocked snacks, drinks, and coffee station; Casual business/athleisure dress, no suit and tie! Why Join Us?
- Be part of a passionate team dedicated to making a difference in people's lives.
- Opportunity to grow and develop professionally in a supportive environment.
- Competitive salary and benefits package.
- Access to our state-of-the-art fitness facilities and wellness programs. AAP/EEO Statement: Our Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job Type: Full-time, hybrid/in-office Pay: $28-32/hour
