This important position will support two functional leaders (Head of Total Rewards and the Chief Talent Officer) and their leadership teams. In this role you will be a critical team member and will perform a wide variety of specialized and administrative functions. You will possess strong organizational and communication skills and a proven track record of getting results. Specifically, you will be responsible for complex calendar management in Outlook for Executives and team members, management of all travel arrangements both local and international.
Duties
- Provide extensive calendar management and complex meeting planning
- Coordinate all travel (domestic and international) arrangements and logistics including itinerary building, and expense report processing
- Track timelines and coordinate the completion of ongoing department projects including audit and verification of project expenses including project budgets
- Support department information sharing through emails, and the “Teams Channels”
- Generate department related reports, including intake for strategy discussions and pricing related information
- Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
- Handle and assess vendor contracts in a timely matter, which includes managing the IT system requests and tracking issues
- Assist with on-boarding process for new team members
Qualification and Experience
- 5+ years of experience in an Office Administration, Office Management, Executive Assistant, Executive Support or similar position.
- Experience providing travel arrangements
- Ability to handle multiple priorities and projects at once
- Tech savvy – should know MS Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar meeting tools;
- Strong communication, project management, and critical thinking skills
- Polished professional comfortable interacting with Executive level management
- Motivated to learn new skills and systems
- Must be extremely proactive, positive, and energetic
- Reliable, results-oriented, and able to anticipate needs
- Strong attention to detail and ability to complete large volumes of work efficiently and effectively
