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Job details
Come join a great culture as a Project Coordinator!
This Jobot Job is hosted by Jeremy Pike
Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary $75,000 - $90,000 per year
A Bit About Us
We specialize in transforming learning environments by delivering and installing high-quality furniture and cutting-edge technology in schools across the region. Our mission is to enhance educational spaces through thoughtful design, seamless project execution, and reliable service. As our company grows, we’re looking for a detail-oriented and highly organized Installation Coordinator to join our team.
Why join us?
We offer a great company culture, fun office environment, and comprehensive benefits package that includes
- Bonus potential
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
- Opportunities for professional growth and advancement
Job Details
Project Coordinator
Position Overview
We’re seeking a highly organized and driven Project Coordinator to manage the execution of client-facing projects from start to finish. In this role, you will coordinate resources, schedules, and cross-functional teams to ensure each project runs smoothly and meets deadlines. This position plays a vital part in aligning internal operations with customer expectations, while maintaining high standards for communication, documentation, and quality.
Key Duties & Responsibilities
Project Execution & Support
- Plan, track, and coordinate project activities in alignment with customer timelines and internal workflows
- Serve as the primary point of contact for project stakeholders including clients, vendors, and internal departments
- Collaborate with operations and logistics teams to ensure that all materials and resources are available and ready for each phase of the project
- Identify potential bottlenecks or issues early, implementing solutions to keep projects on track
- Monitor ongoing projects to ensure accuracy, consistency, and on-time completion
Team Coordination & Process Oversight
- Facilitate internal scheduling based on current project pipeline and labor availability
- Assist with team assignments and allocation of resources such as vehicles or tools
- Support hiring and onboarding efforts for project support staff and temporary help
- Maintain accountability for compliance with company standards and safety protocols
- Track and report project team hours and forecast labor needs as necessary
Administrative & Logistics Support
- Maintain accurate records for all active projects, including timelines, task lists, documentation, and client correspondence
- Ensure that all product or material issues are reported, tracked, and resolved with appropriate parties
- Coordinate closely with warehouse and delivery personnel to confirm readiness and delivery timelines
- Keep shared project documentation organized and up to date for internal use and reporting
- Support inventory movement and ensure site readiness prior to project start dates
Who You Are
- Reliable & Organized You bring structure and consistency to the chaos of project work
- Clear Communicator You’re effective at keeping clients, coworkers, and vendors on the same page
- Solution-Oriented You can pivot quickly and remain proactive in the face of challenges
- Detail-Focused You pride yourself on accuracy and thoroughness in both planning and execution
- Team Player You contribute positively to the team dynamic and help others succeed
Qualifications
- 3+ years’ experience in project coordination, logistics, or operations (furniture, FF&E, or construction industries a plus)
- Strong grasp of project timelines, resource management, and workflow planning
- Comfortable using Microsoft Office Suite, scheduling software, and basic project tracking tools
- Must have a valid driver’s license and clean driving record
- Bilingual in English and Spanish is a plus
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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