Russell Square (RS) is a multi-state developer and licensed general contractor with employees currently based in five states in the western half of the United States. We specialize in multifamily development and are responsible for all phases of the real estate development process from site selection to lease-up. Our current pipeline consists of 2300+ apartments slated to begin construction over the coming 14 months in various states.

We are looking for individuals who not only excel in their roles but also embody our core values of Communication, Collaboration and Consistency. At Russell Square, we believe that consistent effort leads to excellence, clear and open communication is the foundation of successful teamwork, and that every project benefits from collaborative effort. Our ideal candidate is someone who can deliver reliable, high-quality work, communicate effectively in all situations, and thrive in a team environment where mutual support and problem-solving are paramount. If you are passionate about contributing to a culture that values these principles, we invite you to join our team.

Role and Responsibilities:

Reads and understands construction drawings and plans and technical specifications and completes materials "take-offs" and establishes scope of work
Creates RFI’s, submittals, and creates as-builts related to contract and subcontract management and document control
Reviews project contract documents, proposal, drawings and plans to determine time frame, procedures for accomplishing project, and allotment of available resources to execute various phases of project
Manages, and develops relationships with subcontractors and maintains lists of subcontractors
Confers with project staff to outline work plan and to assign duties, responsibilities
Prepares daily, weekly, monthly schedule to support, update, and preserve the Contract Project Schedule
Reviews status reports, confers with project manager, and modifies schedules or plans as required
Dictates or prepares project reports for management, client, or others
Confers with project manager and superintendent to provide technical advice and to resolve problems
Coordinates project activities with activities of regulatory agencies
Administrative Support / Document Management
Provides administrative support to Project Managers during all phases of the project assisting with the completion of project documents and overseeing the maintenance, filing, and archiving documents
Create project files and organize and control job specific documents. Maintain the Master Project File, send letters of intent and process Owner Contracts
Organize, prepare, submit and track subcontracts, supply agreements, and subcontractor/supplier change orders via Procore
Uploads and posts Change Events, Owner Change Orders and Subcontract Change Orders via Procore
Prepare and process pay applications and analyze job costs
Manage and follow up on change order requests as it relates to maintaining an accurate project budget
Prepare conditional and unconditional lien releases
Assist in the AP process to ensure payments to contractors and consultants are timely processed and ensure payments comply with contract terms and reconcile as necessary
Assist office staff with all compliance related matters, including, but not limited to: OCIP enrollment, lien releases, licensing, etc

Qualifications and Education Requirements:

The ideal Assistant Project Manager candidate possesses:

Bachelor’s Degree or equivalent experience and minimum 5 years prior relevant experience 2+ years of Assistant Project Management experience
Strong background in Multi Family Construction
Strong oral and written communication skills
Commitment to safety, quality assurance, and quality control
Proficient in Microsoft Office Suite
Experience with Procore software
The ability to work in a fast-paced work environment
Ability to work independently and as part of a team
The desire to drive the growth of a highly reputable developer
The desire to work with Project Manager daily to solve complex problems
Strong track record with client relationships

Required Certificates, Licenses, and Registrations:

Current CPR/First Aid Certification
Valid driver’s license and clean diving record

Physical Requirements:

The physical demands described herein represent those that must be met by an employee to perform the essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to traverse and inspect all areas of jobsite in all weather; this may include walking, climbing, reaching, bending, crawling, or stretching
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 50 pounds at times
Exposure to characteristic construction site dangers
Must be on-call to address delays, emergencies, bad weather, and other job site issues

Benefits:

Health, Dental, and Vision insurance, selective plans paid for by the Company
401K after 6 months of employment (3% company contribution)
Paid Time Off (PTO) – accrual begins 90 after start date
6 paid holidays
Paid Sick Time - 5 sick days – Given at the beginning of every year. They may be used as vacation time, and they do not rollover

Salary is based on experience.

Russell Square Inc.

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Assistant Project Manager