Primary Purpose:
The HR & Executive Assistant plays a critical dual role in supporting both executive leadership and the Human Resources team. This position is responsible for ensuring the smooth coordination of day-to-day operations, acting as a key administrative partner to executives while also supporting HR processes that contribute to a positive employee experience. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with discretion, helping to drive operational efficiency and organizational effectiveness across both functions.
About the Role:
The HR & Executive Assistant plays a critical dual role in supporting both executive leadership and the Human Resources team.
Responsibilities:
HR Assistant Duties (Approximately 55%)
- Support recruitment by posting job ads
- Assist with onboarding and offboarding, including preparing new hire paperwork, orientation coordination, and exit interviews.
- Maintain accurate employee records, files, and HRIS data entry in compliance with company policies.
- Help organize employee engagement activities, recognition programs, and internal communications.
- Coordinate training sessions and track completion of compliance courses and learning programs.
- Support HR audits and reporting (headcount, turnover, etc.).
- Prepare letters and documents such as employment verifications, contracts, and policy updates.
- Collaborate on internal DEI (Diversity, Equity & Inclusion) or wellness initiatives.
- Help ensure HR policies and procedures are updated and accessible to staff.
Executive Assistant Duties (Approximately 40%)
- Provide high-level administrative support to members of the corporate leadership team.
- Manage incoming and outgoing mail, deliveries, and courier service.
- Run basic reports and assist with compiling data for leadership use.
- Support executives with ad hoc administrative tasks and general team assistance as needed.
- Ensure confidentiality and professionalism in all matters.
- Assist with calendar coordination.
Additional Responsibilities (Approximately 5%)
- Additional responsibilities as needed.
Qualifications:
- 2+ years of experience in an administrative or HR support role.
- Strong organizational and multitasking skills.
- High level of discretion and confidentiality.
- Proficient in Microsoft Office and HR software/tools.
- Excellent verbal and written communication.
- Bachelor’s degree preferred (HR, Business Administration, or related field).
Required Skills:
- Strong organizational and multitasking skills.
- High level of discretion and confidentiality.
- Proficient in Microsoft Office and HR software/tools.
- Excellent verbal and written communication.
Preferred Skills:
- Bachelor’s degree preferred (HR, Business Administration, or related field).
Equal Opportunity Statement
ModernMD is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall,leave of absence,compensation, benefits, training, and apprenticeship. ModernMDmakes hiring decisions based solely on qualifications, merit, and business needs at the time.
