Title: Administrative Assistant
Salary: $24/hr
Overview: The Admin Assistant will provide support to the Senior VP of Design, Senior VP of Content, and the VP of Programming at Good Mythical Morning.
Responsibilities
- Integrate fully into the production workflow at Mythical in order to support executives and anticipate workflow needs
- Monitor and track meetings for three executives
- Manage complex calendars including scheduling meetings both internal and external
- Control the master schedule that tracks production deadlines across multiple projects and is utilized company-wide. Monitor and ensure that the production calendar is up to date with current shoot and air dates, production numbers and production/shoot week schedules
- Communicate production and creative updates across multiple teams
- Help to coordinate special projects pertaining to live events, marketing plans, charity streams, branded integrations, and other ancillary projects
- Gather and track various production-related data related to vendors, crew, and equipment
- Order lunches for execs daily, and meals for group meetings
- Help assign conference rooms company-wide
- Oversee Thumbnails & Titles document, tracking and consistently updating for design team
- Handle administrative and financial duties including processing expense reports, and file management
- Assist the Office Manager with general office support such as answering phones and monitoring the front/back door as needed
- Welcome in guests as needed
- Execute and complete research projects for both GMM & Mythical Kitchen channels
- Coverage for other Executive Assistants and Coordinators when OOO
- Prepare and distribute company-wide gifts
Requirements
- At least 1-2 years as an assistant supporting VP-level or above Executive or Producer in a production environment
- Ability to handle a very active desk supporting several simultaneous productions
- Thorough understanding of the pre-production, production, and post-production processes
- Ability to manage multiple projects simultaneously while remaining highly organized and detail-oriented
- Excellent work ethic and a positive, can-do attitude
- Strong written and verbal communication skills
- Thorough understanding of Google Suite of apps (Drive, Docs, Sheets, Slides, G-Mail, Forms and Calendar), as well as being overall tech savvy
Knowledge of Slack and Monday.com is a plus
