The Atlantic Group has partnered with a rapidly growing investment firm in the New York City area. They have an immediate need for an Executive Assistant to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance.
Job Responsibilities:
-Schedule and manage demanding calendars.
-Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
-Prepare agendas and make arrangements for committee, board and other meetings.
-Make arrangements for travel, planning meetings, etc.
-Review and approve invoices, reports, memos, letters, financial statements, and other documents.
-Review and approve corporate documents, records, and reports.
-Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
-Handle and maintain highly confidential and sensitive information.
Work Schedule: 5 days a week in the office. Anticipated hours to be 9am – 6pm, however, hours may change based on team needs
Skills:
-Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
-Strong ability to work independently and manage one’s time.
-Strong ability to keep information organized and confidential.
-Strong ability in event planning.
-Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
Education/Experience:
-3+ years of experience required.
-Bachelor’s Degree required.
-Experience within financial services strongly preferred.
-Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
-Previous experience with Concur preferred.
-Must have experience managing projects and workflow.
-Experience working with executives required.
Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.
ID: 37550
