Join Our Team as a Part-Time Receptionist (Tuesday–Thursday)
As the first point of contact for anyone walking through our doors or calling our main line, the Receptionist plays a vital role in shaping the first impression of our company. You are the calm in the storm, the welcoming face, and the go-to person for everyday essentials that keep the office humming. Supporting our team’s in-office hours Tuesday through Thursday in this part-time position (9 AM–5 PM, with a 1-hour unpaid lunch), we look to your organizational skills and attentiveness to keep things running smoothly. This position totals 21 paid hours/week.
Core Responsibilities:
Front Desk and Office Presence
- Greet all visitors with warmth and professionalism
- Answer incoming calls and direct them to the appropriate person
- Receive packages and coordinate outgoing mail, including FedEx/courier needs
- Keep the reception, conference rooms, and front entry area tidy and welcoming
- Assist with setting up and cleaning after client meetings, including food and beverage coordination
Kitchen and Office Upkeep
- Load and empty the dishwasher daily
- Refill fridge with beverages and snacks as needed
- Maintain the inventory of kitchen supplies (coffee, tea, utensils, etc.)
- Keep the kitchen clean and organized throughout the day
Office Supply & Equipment Support
- Track and order basic office supplies (paper, pens, toner, etc.)
- Ensure meeting rooms are stocked and presentable
- Support shipping and receiving of computers, hardware, and equipment
- Assist with light administrative and operational tasks
AV and Facilities Support
- Ensure Zoom rooms and AV equipment are running properly
- Assist team members in basic troubleshooting (Teams, Zoom toggles, login help, etc.)
- Be present for maintenance vendors, repairs, and facilities needs as needed
Travel and Event Support
- Assist in travel arrangements and hotel bookings for visiting team members
- Support coordination and physical setup/cleanup of office events, parties, and gatherings
What You Bring:
- Friendly, warm demeanor with a passion for customer service
- Strong organizational habits and attention to detail• Excellent written and verbal communication skills
- Time management and problem-solving abilities
- Comfort with light tech support and a willingness to learn new systems
- Proactive and collaborative—always looking for ways to make your team’s day easier
- Discretion and confidentiality in handling sensitive information
Preferred Qualifications:
- Experience using office management software
- Experience managing vendor relationships or office supply procurement
- Background in customer service or hospitality
Compensation & Perks:
- Hourly pay: $30-40/hour, depending on experience (part-time, 21 paid hours/week)
- Accrued paid sick leave in accordance with California law
- Collaborative, design-forward work culture
- A close-knit team that values your support
- This role is non-exempt and paid hourly. The daily 1-hour lunch break is unpaid, and paid rest breaks will be provided in accordance with California labor law.
This role is perfect for someone who enjoys creating a welcoming environment and thrives in a support role without the pressure of managing operations or direct reports. If you're someone who likes to make things run just right—and finds satisfaction in the small details that create a big impact—this might be a perfect fit.
