Our client is a well-established private equity firm with a strong track record of investment success. As they continue to expand their New York City office, they are seeking a polished and detail-oriented
Administrative Assistant to support their growing team in a dynamic and fast-paced environment.
Salary/Hourly Rate
$75k - $85k DOE
Position Overview
The Administrative Assistant will play a crucial role in ensuring the efficiency of daily office operations while providing high-level administrative support to the Office Manager and two Vice President-level executives. This position requires a proactive and highly organized professional who can handle a broad range of responsibilities, from front office management to executive support and office coordination. The Administrative Assistant will serve as the first point of contact for guests and visitors, ensuring a seamless and professional experience. They will be responsible for managing incoming calls, scheduling meetings, maintaining conference room availability, and handling office correspondence. Additionally, they will oversee office organization, track supply inventory, coordinate with vendors, and ensure a well-maintained and efficient work environment. This individual will also support executive leadership with calendar management, domestic and international travel coordination, expense reporting, and preparing materials for meetings and presentations. As part of fostering a positive and engaging workplace culture, the Administrative Assistant will assist in planning and executing internal events, such as team outings, quarterly gatherings, and client hospitality functions. To succeed in this role, the ideal candidate must demonstrate excellent communication skills, attention to detail, discretion, and the ability to multitask effectively in a high-touch professional environment.
Responsibilities Of The Administrative Assistant
- Act as the primary point of contact for visitors, ensuring a polished and professional reception experience.
- Answer and direct incoming phone calls, respond to inquiries, and manage office correspondence.
- Maintain an organized and professional front office and reception area.
- Provide comprehensive administrative support to executives, including scheduling, calendar management, and meeting coordination.
- Coordinate domestic and international travel arrangements, process expense reports, and assist with document preparation.
- Manage office supplies, liaise with vendors, and ensure smooth day-to-day office operations.
- Assist with event planning, including team gatherings, client meetings, and office celebrations.
- Handle ad hoc administrative tasks and projects as assigned.
Required Experience/Skills for the Administrative Assistant:
- 2+ years of experience in an administrative or receptionist role, preferably within a corporate, financial services, or professional services environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Exceptional organizational skills and ability to multitask in a fast-paced setting.
- Excellent written and verbal communication skills with a high level of professionalism.
- Strong attention to detail, problem-solving abilities, and discretion in handling confidential information.
- Ability to work independently while also collaborating with internal teams.
Education Requirements:
- Associate's or Bachelor's degree is required.
Benefits:
- Excellent benefits and PTO.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 154735
