Summary:
The Office Coordinator is responsible for the daily operations of the office. This position will coordinate the day-to-day administrative duties, standardize office operations, and assist as backup of daily bookkeeping functions (accounts payable & accounts receivable) and the donor database.
Primary Duties and Responsibilities:
● Provide administrative and scheduling support to Executive Directors.
● Oversee and maintain office equipment and inventory of supplies.
● Maintain and organize office operations and appearance, greet guests and answer phones.
● Conduct billing, accounts receivable, and accounts payable processes.
● Utilize Customer Relationship Management systems to manage relationships and donor records.
Required Knowledge, Skills, Abilities, and Other Characteristics:
Knowledge Of:
● Experience with bookkeeping (QuickBooks), receipt, and payment management.
● General office software, particularly Microsoft Office Suite and accounting software packages.
Ability To:
● Analyze and solve problems effectively and efficiently.
● Communicate effectively both verbally and in writing.
● Work well with and be responsive to the needs of internal and external customers
● Manage priorities effectively to meet deadlines and demonstrate multi-tasking skills.
● Assimilate new information and technology.
Education and Experience:
● Three to five years of office management experience.
● Experience with donor management and CRM (Bloomerang) a plus
Other Requirements:
• Full-time, in-office position.
• Routine physical demands, including climbing stairs, lifting up to 25 pounds, and operating office equipment.
• Must hold a valid driver’s license and have reliable transportation.
Position: Office Coordinator
Status: Full-Time/In-Office
Reports to: Dir. of Finance
