A leading international law firm is seeking a people-focused Office Administrator to oversee day-to-day operations and help maintain a collaborative, service-oriented culture in its New York office. This role partners closely with firm leadership, attorneys, and professional staff to ensure smooth office operations and exceptional service delivery. This is a full-time, on-site position in NYC.
Key Responsibilities:
- Foster local office culture, plan team-building events, and promote collaboration and engagement
- Manage office operations including facilities, vendor coordination, administrative support, and general office services
- Oversee and mentor administrative staff, manage secretarial coverage, and support attorney satisfaction
- Serve as liaison with building management and lead local safety, security, and emergency preparedness efforts
- Collaborate cross-functionally with IT, HR, Finance, Marketing, and Business Development teams
- Assist with local office budgeting, expense monitoring, and invoice processing
- Support high-level in-office meetings, catering logistics, conference room management, and AV/IT coordination
Qualifications:
- Bachelor's degree preferred
- 5+ years of experience in office administration or operations in a law firm or professional services environment
- Proven leadership and mentoring experience, with the ability to manage teams and resolve conflicts
- Strong project coordination, attention to detail, and multitasking skills in a fast-paced setting
- Professional presence, sound judgment, and a proactive, client-service mindset
