A leading international law firm is seeking a people-focused Office Administrator to oversee day-to-day operations and help maintain a collaborative, service-oriented culture in its New York office. This role partners closely with firm leadership, attorneys, and professional staff to ensure smooth office operations and exceptional service delivery. This is a full-time, on-site position in NYC.

Key Responsibilities:

Foster local office culture, plan team-building events, and promote collaboration and engagement
Manage office operations including facilities, vendor coordination, administrative support, and general office services
Oversee and mentor administrative staff, manage secretarial coverage, and support attorney satisfaction
Serve as liaison with building management and lead local safety, security, and emergency preparedness efforts
Collaborate cross-functionally with IT, HR, Finance, Marketing, and Business Development teams
Assist with local office budgeting, expense monitoring, and invoice processing
Support high-level in-office meetings, catering logistics, conference room management, and AV/IT coordination

Qualifications:

Bachelor's degree preferred
5+ years of experience in office administration or operations in a law firm or professional services environment
Proven leadership and mentoring experience, with the ability to manage teams and resolve conflicts
Strong project coordination, attention to detail, and multitasking skills in a fast-paced setting
Professional presence, sound judgment, and a proactive, client-service mindset

Buchanan Legal Professional Services

Latest Jobs

Office Administrator