RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan.
Description:
RMF Engineering, a National Engineering firm, is currently seeking an Administrative Coordinator to work in tandem with technical staff for various engineering projects in higher education, healthcare, and government markets across the country.
A successful Administrative Coordinator will be an independent thinker with strong organizational skills to manage a diverse set of tasks and priorities; establish a reliable, consistent workflow for ongoing programs; proactively take initiative; and anticipate needs. This candidate will interface with internal team members and external clients. Strong interpersonal skills are required.
The Administrative Coordinator will be responsible for, but not limited to, the following tasks:
- Support the activities of the Project Manager by helping to manage daily tasks and overall workflow.
- Ensure that projects are moving smoothly and on time.
- Document control, ensuring materials and information are organized and ready
- Client relations: establish rapport and maintain open and regular communication with the client and/or subcontractors
- Assist with development and execution of internal and external presentations and reports including graphics and data visualization.
- Assist with reporting.
- Work with internal support services (Accounting, Marketing, Construction Administration Services) to complete project contracts, invoices, materials, etc.
- Assist with the management of sub-consultants
- Assist in coordinating, setting up, and cleaning up of office events
- Creating documents in MS Word both with and without Styles
- Creating presentations in MS PowerPoint
- Updating specifications and proposals
- Manipulating existing PDF's, including extracting pages as well as combining multiple file formats into PDFs
- Backup Receptionist - Greet visitors, receive and screen telephone calls and route appropriately
- General Administrative support for Engineering projects
- Performs related duties as assigned by Corporate Management/Project Manager(s)
- Work in a high demand project-oriented engineering environment
(Salary Range: $60,000 - $67,000 annually. RMF considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.)
Requirements
- Minimum of 4 years of business office administration or construction administration experience.
- Strong written and verbal communication skills.
- Ability to present materials in a comprehensive manner to non-technical clients.
- Strong skillset with Microsoft suite (i.e., Word, Excel, PowerPoint)
- Attention to detail.
- Strong organizational skills.
- A desire to learn about RMF's engineering approaches.
Benefits
We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.
