We are seeking a motivated, detail-oriented Front Desk / Office Administrator to manage our daily office operations and provide professional, responsive support to both clients and employees. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly, takes initiative, and is eager to contribute to the company’s ongoing success and efficiency. This is an on-site position, and candidates must be able to reliably commute to the office daily.
Qualifications
- 3+ years of experience in office administration, front desk, or operations support.
- Proven ability to multi-task, prioritize, and stay organized in a fast-paced environment.
- Excellent verbal and written communication skills.
- Highly responsive, dependable, and attentive to detail.
- Self-starter with strong initiative and a desire to contribute to continuous improvement.
- Exhibits a high level of professionalism, safeguards confidential information, and communicates effectively with individuals at all levels.
- Active security clearance is a plus; must be able to obtain and maintain a clearance as required.
Responsibilities
- Greet and assist clients and visitors with professionalism, ensuring a positive and seamless experience from arrival to departure, including coordinating meeting logistics and maintaining a welcoming front-office environment.
- Provide timely and proactive administrative support to multiple departments, ensuring tasks are completed accurately and efficiently.
- Manage office supply inventory and vendor coordination with a focus on cost control.
- Support HR tasks such as onboarding, maintaining employee records, creating benefits guidance materials, assisting with compliance mailings, and coordinating internal communications.
- Oversee day-to-day office and facilities operations - ensuring a clean, organized, and functional workspace - serve as the primary point of contact with building management, and support emergency preparedness (including fire drills and real-time incident response).
- Ensure conference rooms are clean, organized, and properly scheduled, with meeting timelines followed and rooms prepared in advance.
- Assist with logistics for company events, meetings, and special projects.
- Identify and implement opportunities to improve office efficiency and overall company operations.
We are an Equal Opportunity Employer. As an Equal Opportunity Employer, we do not discriminate on the basis of race, color, religion, national origin, sex, age, marital status, disability or veteran status.
