The City of Santa Clarita is hiring two Executive Administrative Assistants, one for the Neighborhood Services department and one for the Recreation and Community Services department. The Executive Administrative Assistant position is responsible for performing highly complex office, clerical and administrative support tasks, special projects, and duties in support of the department director and staff.
DUTIES AND RESPONSIBILITIES:
- Provides complex administrative support to the department director and staff
- Composes, edits, and proofreads letters, agenda items, memos, reports, surveys, flyers, and other documents
- Reconciles financial data and corresponding reports; tracks and maintains division budget
- Researches, compiles, and organizes data for projects and reports; creates and maintains forms, logs, and tracking systems; maintains office files and retention schedules
- Assists internal and external customers with inquiries regarding City policies, procedures, and functions; responds to and resolves customer complaints in a professional manner
- Schedules meetings; reserves meeting rooms; prepares travel arrangements; maintains various calendars for the department
- Recreation and Community Services only: Serves as Secretary of the Parks, Recreation, and Community Services Commission; publicly notices meetings, records meeting minutes, and distributes meeting materials to Commissioners
- Receives, sorts, and processes mail for distribution
- Reviews and processes invoices for payment and assists with development of the department budget
- Neighborhood Services only: Oversees key distribution and access for Citywide access control security system
- Identifies issues and works with the director and staff in developing solutions to operational issues within department
- Provides coverage for division support staff and department phones as needed
- May supervise Office Assistants, part-time staff, or other assigned staff
