Employment Type: Temp to Hire
Pay Rate: $23.00 per hour
Location: Torrance, CA (Onsite)
Schedule: 37.5 hours per week
Position Overview
The Distribution Clerk plays a key role in supporting logistics and distribution operations by performing clerical tasks, maintaining records, verifying documentation, and coordinating shipments with third-party logistics providers, brokers, and freight companies. This position requires attention to detail, organizational skills, and the ability to communicate effectively with internal and external stakeholders.
Key Responsibilities
Clerical & Documentation Support
- Send, receive, and reconcile daily order and shipping information from third-party logistics (3PL) providers.
- Verify details on invoices from brokers, business partners, and freight companies.
- Collect and organize necessary documents such as delivery notifications, entry summaries, purchase orders, and proof of payments for invoice filing.
- Maintain and update Harmonized Tariff Schedule (HTS) codes, traffic records, and charge summaries.
- Prepare simple reports on missing data, discrepancies, and document requests from brokers, vendors, and freight carriers.
- Maintain accurate and organized files for the Distribution section of the Materials Management department.
Shipping & Order Processing
- Process domestic LTL shipments in the company's Transportation Management System (TMS).
- Assist in processing international orders via company TMS or customers' preferred carriers.
- Rate shop LTL carriers to obtain the best service-to-cost ratio.
- Create commercial invoices for international shipments.
- Provide freight charge estimates to internal departments upon request.
- Communicate shipping instructions to third-party warehouses to ensure on-time customer deliveries.
- Maintain daily order reconciliation records to track and resolve order discrepancies.
Inventory & Freight Coordination
- Assist in reconciling freight invoices and verifying accurate charges.
- Obtain Proof of Delivery (PODs) from freight carriers and brokers.
- Support monthly inventory reconciliation efforts in coordination with the inventory control team.
- Generate daily reports on orders received at third-party warehouses.
Other Responsibilities
- Maintain professional and clear internal and external communication.
- Ensure cleanliness and organization of work area and documentation.
- Continuously seek improvements in work processes and techniques.
- Perform other duties as assigned by management.
Qualifications & Requirements
Education & Experience
- High school diploma or GED required; equivalent experience will be considered.
- At least one year of clerical experience required; experience in warehouse, logistics, or inventory control is a plus.
- Familiarity with shipping, freight, and warehouse processes is preferred.
Skills & Abilities
- Typing speed of at least 40 WPM with minimal errors.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other office applications.
- Strong verbal and written communication skills for handling inquiries from customers and vendors.
- Ability to read, comprehend, and follow instructions in written and verbal formats.
- Experience with TMS (Transportation Management Systems) and logistics databases is a plus.
- Detail-oriented with excellent organizational and problem-solving skills.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
Physical Requirements & Work Environment
- Primarily a seated position with occasional standing and walking.
- Ability to lift and move up to 30 lbs occasionally.
- Frequent use of hands and arms for typing, document handling, and filing.
- Must be able to read and analyze documents both on paper and a computer screen.
- Ability to communicate effectively in person, via phone, and in writing.
Why Join Us?
This role offers hands-on experience in logistics and distribution within a dynamic work environment. The position provides opportunities for growth and skill development while supporting an essential function within the organization.
Equal Opportunity Employer
We are committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.
