Job Title: Part-Time Office Administrative Assistant
Location: (Remote) USA
Job Type: Part-Time (20–25 hours per week)
Department: Office Administration / Operations
About BBH USA
BBH (Brown Brothers Harriman) is a privately held financial services firm with a legacy of integrity, innovation, and client service dating back over 200 years. We offer comprehensive services in private banking, investment management, and investor services. Our culture is built on collaboration, excellence, and a deep commitment to our clients and communities. At BBH USA, we believe in the power of people to make a difference—starting with our own.
Position Summary
BBH USA is seeking a dependable and detail-oriented Part-Time Office Administrative Assistant to support daily office functions and assist various teams across the organization. This is an excellent opportunity for an organized and motivated professional to contribute to a high-performing office environment while maintaining a flexible work schedule.
Key Responsibilities
- Greet visitors, manage incoming calls, and handle general inquiries with professionalism and discretion
- Maintain office supplies, equipment, and common areas to ensure a tidy and efficient workspace
- Assist in preparing and formatting documents, reports, and presentations
- Manage internal scheduling, calendar coordination, and meeting logistics
- Handle incoming and outgoing mail and package distribution
- Support expense reporting and invoice tracking
- Organize and maintain digital and physical filing systems
- Assist with administrative support for team events, projects, or client meetings
- Collaborate with other administrative team members to ensure smooth operations
Required Qualifications
- High school diploma or equivalent; associate degree or administrative coursework preferred
- 2+ years of administrative experience in a corporate, financial, or professional services environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong communication, organizational, and interpersonal skills
- High level of professionalism, confidentiality, and attention to detail
- Ability to multitask, prioritize, and work both independently and as part of a team
Preferred Qualifications
- Experience in financial services or a regulated industry
- Familiarity with calendar management tools and office management systems
- Working knowledge of corporate expense systems (e.g., Concur)
Why Join BBH USA?
- Flexible part-time schedule that supports work-life balance
- Inclusive, collaborative culture rooted in excellence and respect
- Competitive hourly compensation
- Opportunity to work with a legacy firm focused on long-term success and personal development
