The Senior Executive Assistant provides high-quality administrative and communications support to key members of the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). In addition to helping executives manage their calendars and expenses, the Senior Executive Assistant will support the organization on strategic initiatives to ensure our operations run seamlessly.
- In office 5 days/week (there are occasions where it may be 4 days but not guaranteed)
- Salary if/when perm: 90k-120k depends on experience
- Pay rate: $45 - $55 dependent on experience
- Located in the World Trade Center
Responsibilities:
- Act as a strategic partner to ELT and SLT leadership by anticipating needs, managing priorities, and ensuring follow-through on key initiatives.
- Own cross-functional communication and coordination, serving as a central point of contact between internal teams, clients, external partners, and vendors to accelerate business workflows.
- Manage complex calendaring and prioritization across competing business needs, ensuring executives spend time on high-level activities.
- Manage relevant administrative expenses for ELT and SLT, including processing invoices, handling expense reports, and providing light financial coordination to support operational efficiency and cost management.
- Proactively drive operational efficiency by streamlining internal processes, managing special projects, and identifying opportunities for automation or delegation.
- Lead and coordinate strategic and operational projects where relevant, ensuring clear scope, defined timelines, stakeholder alignment, and successful delivery against business objectives.
- Prepare leadership for key meetings through agenda-setting, briefing memos, and follow-up tracking with internal and external stakeholders. Provide ad hoc strategic presentation support when requested.
- Serve as a cultural amplifier, reinforcing company values through internal communications, off-site planning, and leadership presence. Support marketing team with planning and day-of execution for key annual events.
- Provide high-quality administrative and communications support to executive team support office management team with ad hoc responsibilities and general business needs as required.
- Maintain an organized filing system for all paper and electronic documents.
- Responsible for the adherence to the Capital Rx Code of Conduct including reporting of noncompliance.
Required Qualifications:
- 5+ years of experience in an equivalent role.
- High school diploma required; BS/BA in office administration or relevant field is preferred.
- Excited to work out of our NYC HQ 4 to 5 days per week (REQUIRED).
- Organizational skills and a very keen eye for detail and accuracy. Strong project management skills.
- Experience working in high-growth, startup environments - an advantage. Proven ability to work efficiently across competing priorities.
- A positive and upbeat attitude, and excellent interpersonal communication skills.
- A go getter and self-starter, someone who proactively looks for ways to improve the environment around them.
- A commitment to delivering a high level of customer service, both internally and externally.
- Flexibility to respond to a range of different work situations.
- An ability to work under pressure and juggle multiple priorities at any given time.
- An ability to work well independently and be an effective collaborator within and across teams.
- You have a demonstrated ability to handle confidential and sensitive information, using utmost discretion.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
