Job Description
We are seeking an experienced Administrative Assistant to support a senior executive at a top Entertainment Company. This role will manage day-to-day administrative duties and provide support across multiple television projects, contributing to the smooth operation of development and production processes.
Key Responsibilities
- Provide comprehensive administrative support to a senior leader
- Manage complex and dynamic calendars
- Handle high-volume phone communications, including rolling calls and detailed message-taking
- Schedule and coordinate meetings, both in-person and virtual
- Book and manage travel arrangements, including logistics for set visits
- Prepare and submit expense reports
- Maintain confidentiality with sensitive information and materials
- Interface professionally with internal staff, external partners, and visitors
- Organize and update databases, distribution lists, and filing systems
Qualifications & Skills
- High school diploma or GED required; Bachelor’s degree in English, Film Studies, Production, or a related field preferred
- Minimum of 2 years’ experience as an assistant, preferably within a high-volume entertainment environment such as an agency, studio, or network
- Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Quick to learn new software, adept at online research, and tech-savvy
- Proactive with the ability to anticipate needs without direction
- Excellent verbal and written communication skills
- Professional phone etiquette and interpersonal communication skills
Location: Venice Beach/Santa Monica area
Schedule: In-Office Monday – Thursday (9a-6pm) & Fridays are WFH (9a-1p)
Rate: up to $28 hour DOE
Duration: 2-month temp assignment
Start Date: ASAP – ideally next week
APPLY NOW!
