TIME is a global media brand built on decades of unparalleled trust and authority. Having celebrated our centennial this year, we continue to evolve as a brand at a juncture of innovation and transformation.
Our core purpose is to tell stories to a global audience across our unique platforms. We are looking for changemakers from all backgrounds and walks-of-life, who embody TIME’s core values as well as our mission of informing, connecting, and engaging the world.
If you’re ready to take your next step with a 100+ year-old startup, read more about this opportunity below. Keep scrolling for additional information about TIME.
The Role
The Administrative Assistant provides key administrative duties for senior members of the leadership team. This highly professional and highly organized individual, with exceptional follow up skills, tackles administrative duties and projects using strong communication, project management and executive presence. This individual has understanding and exposure to a variety of business areas and current global affairs. This person anticipates needs and gets things done through hard work, creativity and leveraging strong collaborative relationships.
You are right for this role if you are excited about joining an environment that values collaboration, inclusion, and respect. You work with the same level of confidence working with all staff and leaders and influencers across the globe.
This is a 12-month contract position with the possibility of extension/conversion.
Responsibilities
- Handle information with an extremely high degree of sensitivity and confidentiality.
- Complete a broad variety of administrative tasks which includes managing an extremely complex calendar, scheduling meetings, arranging global travel plans, and completing monthly expense reports.
- Help to prepare for meetings by ensuring the appropriate stakeholders are available, create/share meeting minutes, coordinate necessary follow-ups, and ensure team members are prepared and informed before team meetings.
- Compose correspondence, prepare presentations, reports and other ad hoc materials.
- Triage inbound messages and prioritize flagging important items for follow up.
- Serve as liaison to all internal staff and external audience/clients/partners.
- Greet visitors and dignitaries with discretion and respect.
- Support executives at TIME events with preparation, coordinating travel to events and any other activities required.
- Support TIME overall by participating in the planning and execution of employee events.
- Contribute to a highly engaged culture. Participate in, and champion, company events and initiatives.
Qualifications
- 1+ years work experience in a prior assistant or office management position or other relevant experience.
- High attention to detail.
- Excellent poise under pressure -- remaining calm and focused while multi-tasking and bringing stakeholders together around a common goal. Strong executive presence.
- Ability to execute and ability to know when to delegate; solutions-oriented.
- Demonstrated ability to develop relationships with senior executives and others to lead through influence
- Direct and effective communicator; highly collaborative with all levels of the organization
- High tolerance for ambiguity, complexity, and changing priorities
- Ability to manage multiple priorities in a complex, matrixed, global organization
- Empathetic and respectful, always open to new ideas or perspectives on a wide range of topics
- Consummate professional, with cultural sensitivity, knowledge and appreciation -- leading with values rooted in equity, diversity, inclusion, empathy and trust.
- Manage highly sensitive and confidential information
- Motivation to contribute to an organizational culture built upon trust, integrity, inclusion and respect
- Have a global mindset. You engage with the world with an open mind and broad multi-cultural appreciation and sensitivity.
This position is not represented by the NewsGuild of New York.
Location:
This is a hybrid role. Eligible candidates for the role must be within a commutable distance of TIME’s New York City office upon hire and will be expected to be physically present as needed (at least three days per week).
More About TIME:
Total Rewards:
At TIME we believe our people are our greatest resource and taking care of our people is of the utmost importance. For that reason we offer competitive compensation and a full slate of benefits that start on your first day:
- Medical, vision, dental insurance
- Over 4 weeks of paid time off, in addition to paid company holidays (plus a culture that supports and encourages time to actually be taken!)
- 401k with a generous company match
- 12+ weeks paid parental leave
- Mentorship and community engagement experiences
- Free print subscription to TIME Magazine
- Salary range for this position: $65,000 - $70,000 commensurate with experience
Equity, Diversity and Inclusion:
TIME is an equal opportunity employer. Our people drive the culture. Our culture drives the mission. Our mission drives the business. Our business impacts the world. An inclusive and diverse team not only makes our content and our products better, but our workplace stronger. Equity, diversity, and inclusion are top priorities in our recruiting and hiring, and our culture.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
