We move people. We help them get to work, school, or play. From A to B, and everything in between. By shuttle, bus, charter or valet, we find creative ways to move people, business, and communities forward. We partner with some of the world's leading companies to create personalized transportation systems and hospitality experiences. We go above and beyond to remove stress in all interactions and make things a little easier for all we serve.
The Parts and Supply Specialist is responsible for managing the purchasing, tracking, and inventory of parts and materials across multiple departments, ensuring accurate usage and cost allocation through electronic systems. They play a key role in maintaining operational efficiency by monitoring stock levels, reconciling orders, and supporting data-driven decisions on inventory based on usage trends, availability, and fleet impact.
Compensation:
Benefits:
- Medical, Dental, Vision & Life Insurance
- 401k with matching
- Annual pay raises
- Quarterly safety performance bonuses
- Holiday pay
- Uniforms provided
- Paid Time Off with increasing amounts based on your years of service
- Paid DOT medical card & physicals
Responsibilities:
- Maintain, track, and analyze all parts and material purchases within designated electronic systems.
- Make recommendations to either continue, discontinue, or dispose of stock based on utilization criteria, lead times, availability, and critical impact on fleet.
- Ensure proper accounting for each stock listed item as they are removed from stock and installed or consumed. This will include charging parts and materials to the correct accounting string and client account. Ensure applicable taxes, core, and shipping charges are applied appropriately in designated computer systems.
- Use computer-based systems to issue, post, retrieve and research parts inventory data.
- Inspect parts and materials to ensure the correct stock was received and is undamaged.
- Adjust stock levels as stock is received, issued, or disposed.
- Order parts, materials, and supplies in support of Fleet, Facilities, Operations and Training/Safety
- Reconcile receipts and invoices daily to ensure proper accounting and prompt payment.
- Maintain active inventory for all satellite locations.
- Set up and maintain vendor accounts.
- Perform quarterly inventory count and consumption reporting, make recommendations to increase or reduce stock levels based on reporting mechanisms.
- Develop and maintain tracking mechanisms for back ordered (deferred) parts.
- Develop and maintain tracking mechanisms for Vehicles Down for Parts (VDP) as well as reporting mechanism for VDP rate.
- Develop, maintain, and report on tracking mechanism for core charges, discounts, and shipping cost monthly.
- Other duties as assigned.
Requirements:
- Must be at least 21 years of age
- Acceptable Motor Vehicle Record
- Current/Active DOT Medical Card
- Must pass pre-employment DOT drug test
- Able to communicate proficiently in English
- Able to work independently, yet able to take direction
- Able to pass a criminal background check
- Strong attention to detail and organizational skills
- Ability to follow established processes and maintain accurate records
- Good communication skills and ability to work as part of a team
TransWest Culture: Come join our close-knit team. We enjoy having summer BBQ's, holiday parties, games, contests and so much more at our bus yards and in the office.
Our Commitment to Diversity, Equity, Inclusion, and Belonging: At TransWest, we pride ourselves on building a diverse workforce and collaborative spaces where people of different lived experiences, backgrounds, abilities, and identities can thrive. Everyone on the team at TransWest emphasizes and practices our core values every day that are based on continued growth, reliability, safety, caring for our work, clients, and each other. Our commitment to diversity, equity, and inclusion is an evolving area where we will continue to listen and learn from our team members, business partners, community partners, and thought leaders to optimize our impact.
