Looking for an Office Administrator to join our team!!
Are you someone who can multitask and work in a faced paced environment?
If yes, you are the right place, Come apply to this great opportunity and join our dynamic team.
What you will be doing:
- Responsible for planning and executing events that range from small, off-site board meetings to large educational forums.
- Work with vendors to manage and update organization’s website and other communications including media involving the FAIR Plan to provide regular tracking and analysis to key business stakeholders.
- Responsible for overall day-to-day administrative functions of the office, i.e. phone, mail, office supplies, etc.
- Work with Executive Director and board to develop annual budget. Track and maintain incoming and outgoing expenses. Issue invoices, event registration fees and receipts as required. Manage and track bank deposits, withdrawals and transfers.
- Create, update, and maintain databases/files.
- Maintain and form new relationships with vendors and periodically assess and improve contracts and service.
- Assist with HR functions including payroll, job postings, insurance, etc.
- Develop general correspondence, reports, agendas, schedules and other documents.
- Design and develop materials, invitations, and online communications. This may include working with outside vendors and stakeholder groups.
- Execute other responsibilities and provide support to the Executive Director and SVP as needed.
What you bring:
- College degree or equivalent skills and experience. Minimum 3 years work experience required.
- Creative, energetic, and techno-savvy with a high level of attention to detail and organizational skills.
- Demonstrates analytical and problem-solving ability.
- Understanding of basic accounting principles and financial statements. Expertise in QuickBooks or other financial management systems.
- Excellent diplomatic and interpersonal skills with a steady, calm demeanor, sensitive emotional intelligence, appropriate deference and respect and a pleasant, upbeat approach.
- Demonstrated, positive, "can do", service-oriented approach to interactions.
- Excellent computer skills, including word processing, spreadsheets; excellent knowledge & proficiency of Microsoft Office Suite.
- Demonstrated ability to work with a minimum of supervision, demonstrating initiative and resourcefulness.
- Ability to lift and carry up to 50 pounds
- Understanding of web design, web content best practices, and SEO. Ability to use Square Space or other web content management systems to develop, update online content.
- Understanding of social media best practices and content development.
- Demonstrated experience working with all levels of organizations.
- Graphic design knowledge, potentially including knowledge of Adobe (Premier, Photoshop, Illustrator)
- Knowledge of Google Analytics.
What you can expect:
At Xceedance we care about our team members and cultivate an environment that offers and encourages learning opportunities to support their development throughout their career. We are rooted in core values and succeed with cooperation, ownership, and respect for each other.
- Base Salary
- Annual Performance Based Bonus Potential
- Full benefits package -Medical, Dental, Vision
- Life Insurance
- Short & Long-term Disability
- Paid time off
- 401k
If you meet the above qualifications and are ready to join a dynamic team, we look forward to hearing from you. We are an equal opportunity employer and welcome all qualified candidates to apply.
EEO Statement
Xceedance provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal or local law. Discrimination of any type will not be tolerated.
