Our Client, a Luxury Brand in NYC, is looking for an Office Admin Assistant to join their team ASAP.
Responsibilities
• Ensure the timely and accurate processing and payment for all invoices
• Manage the Corporate & Retail onboarding process for all new hires
• Manage office communications regarding cleaning, building maintenance, etc.
• Maintain the appearance and organization of the reception area, kitchen, and conference rooms to uphold a professional standard
• Greet both internal and external guests at reception in a highly elevated and professional manner
• Lead the planning and execution of internal events
• Support Employee Resource Groups and Company Cultural Initiatives and Activities
• Oversee the management of the mailroom, ensuring the systematic filing of incoming mail & packages daily
• Coordinate incoming & outgoing deliveries with messengers, shipping vendors, and delivery services
• Supervise the replenishment, storage and distribution of all company supplies, including (but not limited to) kitchen, restroom & office areas
• Oversee the ordering and distribution of company materials, i.e. anniversary gifts, stationary, business cards, shipping & receiving labels, etc.
• Coordinate and manage office repairs and maintenance with building management and external vendors
• Facilitate the setup of new hire desks and IT equipment
• Arrange catering orders, and manage set-up and clean-up for office events or meetings as needed
• Handle the main door and freight entrance for larger packages, notifying respective individuals of deliveries
• Escalate any security-related issues to senior management
• Answer incoming calls and transfer accordingly
• Assists with additional company initiatives, projects & activities as required
Qualifications
• 1-2+ years in office management, reception, administration, customer service, or related experience
• Experience in the fashion or luxury space highly preferred
• Strong organizational and planning skills with a sense of priority for deadlines
• Attention to detail with a strong sense of urgency and follow-up
• Excellent interpersonal skills supporting a matrixed team environment
• Excellent communication skills, verbal and written
• Ability to recognize and react to changing work demands and complexities
• Excellent time & project management skills
• Strong sense of follow-up and urgency
Please submit your resume for consideration.
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