Job Title: Office Administrator
Location: New York City (On-site)
We are a well-established and growing general contracting firm based in New York City, delivering high-quality commercial and residential projects across the five boroughs. Our team is built on integrity, craftsmanship, and collaboration. As we continue to grow, we are seeking a highly organized and proactive Office Administrator to join our dynamic team and keep our operations running smoothly.
As the Office Administrator, you will play a key role in supporting day-to-day administrative operations. This includes coordinating communication, managing documentation, supporting project teams, and ensuring the office functions efficiently. You will be the go-to person for administrative support and a vital part of our team’s success.
Key Responsibilities:
- Manage daily office operations and serve as the first point of contact for clients, vendors, and team members.
- Handle incoming calls, emails, mail, and deliveries.
- Maintain and organize digital and physical project files, contracts, and permits.
- Support project managers with scheduling, document preparation, and communication.
- Track and order office and site supplies.
- Assist with timesheet collection, basic bookkeeping tasks, and invoice tracking.
- Coordinate meetings, maintain calendars, and help with team event planning.
- Liaise with subcontractors, suppliers, and city departments when needed.
Requirements:
- Previous experience in office administration, preferably within the construction or related industry.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction software (e.g., Procore, Buildertrend) is a plus.
- Ability to work independently and prioritize tasks in a fast-paced environment.
APPLY today for immediate consideration!
