Job Title: Project Coordinator
Company Summary:
BioLab Holdings is a regenerative health company focused on providing innovative solutions that encourage the body to heal naturally. Our mission is to manufacture reliable and safe products with the highest quality to help optimize body performance through continuous innovation, education, superior customer service, and teamwork. Since its founding, BioLab Sciences has experienced explosive growth and is actively developing new technologies to innovate, improve the customer experience, and expand its market share within the wound management space. We are seeking individuals who are passionate about making a difference in the work they do and will help support our company’s mission.
Reports To: Director of Project Management and Product Development
Job Overview:
We are seeking a highly organized and proactive Project Coordinator to join our biotechnology operations team. This role is critical in supporting the planning, execution, and delivery of key projects across product development, clinical programs, regulatory submissions, and cross-functional initiatives. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and demonstrates strong collaboration skills across departments.
Essential Functions:
- Project Support: Coordinate cross-functional project activities including R&D, regulatory, quality, operations, and clinical teams to ensure timely execution of deliverables.
- Timeline Management: Maintain project plans and track progress against milestones, escalating risks or delays proactively to leadership.
- Meeting Facilitation: Schedule and lead project meetings, prepare agendas, capture meeting minutes, and track action items through completion.
- Documentation & Reporting: Maintain accurate and organized documentation including project charters, status reports, Gantt charts, and risk logs.
- Regulatory & Quality Compliance: Ensure project activities are aligned with industry standards and regulatory expectations (e.g., FDA, ISO 13485, GCP).
- Stakeholder Communication: Serve as a liaison across departments to ensure alignment, timely updates, and coordinated project execution.
- System Coordination: Utilize project management tools (e.g., Smartsheet, Asana, MS Project) for tracking and reporting.
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Other duties may be assigned.
Qualifications:
Education:
- Bachelor’s degree in a scientific, engineering, or healthcare-related field required.
Experience:
- 2–4 years of experience in project coordination, preferably in biotechnology, pharmaceuticals, or medical devices.
- Familiarity with product development lifecycle and cross-functional project coordination in regulated environments.
Skills:
- Excellent time management, organizational, and interpersonal communication skills.
- Proficiency in Microsoft Office and project management tools.
- Ability to manage multiple priorities and meet deadlines in a fast-paced, dynamic environment.
- Understanding of quality system requirements and regulatory pathways (e.g., 510(k), IND, QMS) is preferred.
Location: On-Site – Mesa, AZ
What We Offer:
Looking for a company to work for can be a daunting task, but we believe that we stand out from the rest. Our company offers a positive and inclusive work environment, opportunities for growth and development, and a commitment to work-life balance. Join us and become part of a team that values your contributions and invests in your success.
Total Rewards Package:
- Competitive Salaries
- Health, Dental, and Vision Insurance
- Retirement Plans
- Tuition Reimbursement
- Generous Paid Time Off
- Employee Assistance Program
- No Premium Payments
BioLab Holdings is an Equal Opportunity employer and does not discriminate based on race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, gender identity, or any other basis protected by law.
