Procurement Associate Job Description
Position Overview:
Francois & Co. imports and resells architectural and cut-to-size stone and hardwood flooring. Further we import and resell marble slabs. The Procurement Associate will manage our Wood, Marble Slab and Tile Import Division by validating and processing purchase orders. He/She will maintain up-to-date product specifications and will work collaboratively with our sales team and cross-functional departments to achieve the best efficiency.
Essential Functions & Responsibilities
Review and validate sales orders (quantities and specification)
Create purchase orders as needed and confirm production completion dates with vendors.
Manage lead time agreed upon with vendors directly.
Prepare wire sheets for accounting to process deposit and/or balance payments.
Issue and process receiving worksheets.
Reconcile purchase orders with supplier packing slips, invoices, and receiving documentation.
Record received products in the Stone Profit system based on updated receiver information.
Allocate products to the appropriate sales orders.
Issue and process pick tickets.
Complete supplier invoices and manage small package shipment reconciliations.
Resolve quality control claims and manage supplier credits.
Report supplier credits to the Finance Department.
Create parts, descriptions, and product masters in the inventory system.
Deactivate and discontinue inventory items as needed.
Maintain and update inventory names, descriptions, and unit measurements.
Optimize inventory levels to maximize efficiency.
Allocate inventory to showrooms or special projects as required.
Reclassify inventory based on logistics or shipment needs.
Manage inventory holds for the sales team and release holds when appropriate.
- Core Collateral Management
Oversee and maintain the following collateral:
Specification Sheets
Preliminary Estimate Sheets
Price Book
Product Care and Maintenance Documentation
Warranty Information
Samples
Manage product holds based on sales potential.
Collaborate with cross-functional teams to support procurement initiatives.
Contribute to process improvement efforts within procurement and inventory management.
Qualifications & Skills
Education & Experience:
3 years of experience in the tile, stone or wood industry.
Proficiency with surface calculation, and dimension verification.
Bachelor’s degree in business, Supply Chain Management, or a related field (preferred).
1-3 years of experience in procurement, supply chain, or inventory management.
Proficiency in inventory management systems (e.g., Stone Profit or similar platforms).
Strong skills in Microsoft Office Suite (Excel, Word, Outlook).
Soft Skills:
Excellent organizational and analytical skills.
Strong attention to detail and accuracy.
Effective communication and interpersonal skills for vendor and team interactions.
Ability to multitask and prioritize in a fast-paced environment.
$65,000 to $75,000 depending on experience
PTO, Medical, Dental, Vision, 401(k), 6 paid holiday each year
1990 Defoor Avenue Northwest, Atlanta, GA 30318
M - F 8:30 to 5:00
www.francoisandco.com | 888.313.3237
