At Nimbus Healthcare, we’re on a mission to revolutionize medicine with cutting-edge AI and personalized care. From our IntelliHealth™ platform and Aura™ health coach to our Lake Hills Pharmacy subsidiary, we blend compounding pharmacy expertise, telehealth, lab integrations, and real-time wearable data to deliver next-generation healthcare. As a rapidly scaling tech company, we move fast, break down silos, and empower every team member to make an impact—no cubicle-bound monotony here.

The Role

We’re NOT looking for someone to simply “answer phones and file paperwork.” You’ll be the CEO’s right hand, an organizational powerhouse, and a people-operations champion for nearly 65 employees across two dynamic businesses . You’ll own the flow of high-value projects, orchestrate seamless office operations, and ensure our teams stay aligned and energized.

What You’ll Do

Executive Office Management & Strategic Support (≈50%)

Partner with the CEO: Anticipate needs, manage calendar and travel, own high-impact initiatives, and keep executive projects on track.
Communication & Coordination: Draft and refine presentations, board materials, investor updates, and cross-functional memos. Facilitate leadership meetings—setting agendas, capturing action items, and driving accountability.
Office Operations: Oversee HQ logistics from vendor relationships (IT, real estate, legal) to supplies, space planning, and hybrid-work scheduling.

People Operations & Culture (≈50%)

Talent Acquisition & Onboarding: Lead full-cycle recruiting for clinical, technical, and operations roles. Craft an exceptional candidate experience and ensure every new hire feels supported.
HR Administration: Manage benefits, payroll coordination (via Rippling), employee records, and compliance across multi-state jurisdictions.
Culture & Engagement: Drive performance-review processes, coordinate training programs, and organize all-hands and team-building events that reinforce our mission and values.

Who You Are

Experience: 3–5 years bridging Executive Assistant or Office Manager duties with HR/People Operations—ideally in a mid-sized tech company or high-growth startup.
HR Credentials: PHR, SHRM-CP, or equivalent certification is a strong plus.
Tech-Savvy: Comfortable mastering modern AI tools (Notion, ChatGPT, Gemini), Asana, Google Workspace, and HRIS systems like Rippling.
Leader & Doer: You thrive in fast-paced environments, juggle multiple priorities without dropping the ball, and pivot smoothly between strategic planning and hands-on execution.
Relationship Builder: Exceptional communicator with high emotional intelligence, able to work confidentially and earn trust across all levels.

What We Offer

Compensation: $65,000–$85,000 DOQ
Benefits: Medical, dental, and vision insurance; 401(k) match; PTO; Aura™ wellness stipend; professional development fund.
Culture: Join a nimble, mission-driven team where your ideas accelerate our AI-powered healthcare solutions—and where your work truly changes lives.

Nimbus Healthcare

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Executive Office Manager & HR Coordinator