Are you a proactive, detail-obsessed Executive Assistant who thrives in a fast-paced, ever-evolving environment? An established and quickly growing investment firm is looking for a highly organized Executive Assistant to join their team. This role offers a unique opportunity to not only support top executives but also to lead and elevate the firm’s philanthropic efforts. If you’re someone who anticipates needs before they arise, takes pride in seamless execution, and enjoys fostering collaboration through impactful events and initiatives, we want to meet you. This is more than an Executive Assistant role—it’s an opportunity to be an integral member of a high-impact team, make a real difference both inside and outside the office, and grow your career in a dynamic, forward-thinking organization. This is a dynamic, high-impact role in a fast-paced environment, offering a competitive salary range of $75,000 to $95,000 per year. The position also comes with a comprehensive benefits package, including medical, dental, vision insurance, a 401(k) plan, generous PTO, and paid parental leave.

Responsibilities of the Executive Assistant role:

Provide top-tier executive support to our 3 C-Suite Officers, including calendar and inbox management, travel coordination, expense reports, and team communications.
Serve as a trusted point of contact for leaders, managing schedules, meetings, and administrative priorities with professionalism and discretion.
Coordinate internal and external meetings—draft agendas, take notes, track action items, and ensure seamless follow-up.
Collaborate cross-functionally with Shared Services, portfolio leadership, and other administrative team members to streamline operations and ensure consistent support.
Take the lead on planning and executing internal and client-facing events, driving engagement and strengthening team culture.
Champion philanthropic initiatives, partnering with our broader Philanthropy team to develop and host high-impact volunteer events, charitable drives, and community outreach programs.
Troubleshoot issues as they arise, managing competing priorities with confidence, independence, and resourcefulness.

Qualification of the Executive Assistant role:

2–3 years of experience supporting executives or teams in a high-performing office environment.
Bachelor’s degree in Business Administration, Communications, or a related field preferred (or equivalent experience).
Strong experience in fast-paced environments where shifting priorities are the norm.
Proven ability to manage multiple stakeholders and communicate effectively across teams.
Mastery of G-Suite, along with solid proficiency in Excel, PowerPoint, and other office tools.
A high degree of professionalism, integrity, and discretion—especially when handling sensitive information.
Strong written and verbal communication skills, with an eye for detail and a drive for excellence.
A passion for company culture, philanthropy, and initiatives that bring people together.

P - 10

Mack & Associates, Ltd.

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