Job Title: Office Coordinator/Receptionist

Location: Dallas, TX

Hours: Full Time

Position Summary: The Office Coordinator/Receptionist provides a positive first impression, as well as assisting with the office running smoothly, handling both administrative and reception duties.

Key Responsibilities:

Handle phone calls in a professional manner, clarifying needs, and routing as necessary.
Greet clients and guests with a positive, helpful demeanor.
Maintain supply inventory, ordering as needed.
Process incoming and outgoing mail and packages in accordance with guidelines and compliance procedures.
Prepare correspondence.
Maintain and manage conference rooms.
Assist with meetings and events.
Performing of ad-hoc administrative and clerical support tasks.
Basic maintenance of office equipment and appliances.
Ensure the appearance and cleanliness of the office, including lobby, conference rooms, common areas, and kitchen.

Qualifications:

Working knowledge in Microsoft Office Suite (Word, Excel, and Outlook).
Excellent written and verbal communication abilities.
Organizational and multitasking skills with attention to detail.
Effective collaboration across the firm and multiple disciplines.
Ability to work independently while prioritizing tasks.
Client service experience.

Benefits:

Health, dental, and vision benefits as well as Health Savings Account and Flex Spending.
401(k) with company match.
PTO and paid holidays.
Professional development opportunities.

Bluecrest Financial Alliances

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Office Coordinator/Receptionist