The Mission Starts Here
TheIncLab engineers and delivers intelligent digital applications and platforms that revolutionize how our customers and mission-critical teams achieve success.
Your Mission, Should You Choose to Accept
As an Assistant Project Manager (APM), you will support the successful planning and execution of technical projects by assisting the Technical Project Manager (TPM) and project leadership in day-to-day coordination, documentation, reporting, and team communications. The APM helps manage the logistics, tools, data tracking, and communication that enable project teams to operate effectively and efficiently.
The APM works closely with TPMs, Delivery Leads, Product Managers, and Engineering Managers to help organize work, track progress, identify issues, and maintain project documentation. The APM contributes to maintaining transparency and consistency across project teams through effective use of collaboration tools like Jira, Confluence, and SharePoint. This role is ideal for someone early in their project management career who is looking to grow their skills in technical delivery, Agile processes, and stakeholder coordination.
What will you do?
Project Support & Coordination
- Assist in preparing and maintaining project schedules, status reports, risk registers, and action item logs
- Coordinate logistics for project meetings, including setting agendas, capturing notes, and tracking follow-ups
- Help monitor task completion, update boards (e.g., Jira), and escalate issues to the TPM
- Support the organization and delivery of project artifacts and documentation
Documentation & Communication
- Maintain consistent and organized documentation across Confluence, SharePoint, or other collaboration tools
- Draft or update slides, project trackers, and dashboards for internal and external stakeholders
- Track decisions, actions, and dependencies in coordination with TPMs and leads
- Help communicate schedule updates, changes, and status summaries across the project team
Tool Administration & Reporting
- Support the setup and maintenance of Jira projects, filters, dashboards, and workflows
- Ensure project documentation is up-to-date, correctly filed, and accessible
- Assist with collecting data for KPIs, OKRs, or DORA metrics and support reporting cycles
Risk & Issue Tracking
- Maintain the issue tracker with input from the TPM and delivery teams
- Record and update risks and mitigation plans in risk registers
- Escalate blockers and issues promptly and assist with follow-through
Resource & Capacity Tracking
- Help track resource availability and assignment changes
- Maintain team rosters and coordination tools that support planning efforts
- Assist in documenting staffing needs or gaps identified by TPM or Engineering Managers
Process & Governance Support
- Assist in the setup and facilitation of project kickoffs, retrospectives, and closeouts
- Help track compliance with company project delivery standards and templates
- Contribute to continuous improvement by identifying process pain points and proposing small enhancements
Requirements
Capabilities that will enable your success
- 2 to 4 years of experience in project coordination, project administration, or junior-level project management
- Exposure to Agile delivery teams, ideally in software or technical domains
- Familiarity with Jira, Confluence, and project management tools
- Strong organizational, documentation, and communication skills
- Detail-oriented with an interest in learning and growing in a technical project environment
- PMP, CAPM, or SAFe certification (or in progress) is a plus
- Experience in defense, R&D, or complex technical systems is a bonus
Clearance Requirements
- Applicants must be a U.S. Citizen and willing and eligible to obtain a U.S. Security Clearance at the Secret or Top-Secret level. Existing clearance is preferred
Benefits
At TheIncLab we recognize that innovation thrives when employees are provided with ample support and resources. Our benefits packages reflect that:
- Hybrid and flexible work schedules
- Professional development programs
- Training and certification reimbursement
- Extended and floating holiday schedule
- Paid time off and Paid volunteer time
- Health and Wellness Benefits include options for Medical, Dental, and Vision insurance along with access to Wellness, Mental Health, and Employee Assistance Programs
- 100% Company Paid Benefits that include STD, LTD, and Basic Life insurance
- 401(k) Plan Options with employer matching
- Incentive bonuses for eligible clearances, performance, and employee referrals
- A company culture that values your individual strengths, career goals, and contributions to the team
About TheIncLab
Founded in 2015, TheIncLab ("TIL") is the first human-centered artificial intelligence (AI+X) lab. We engineer complex, integrated solutions that combine cutting-edge AI technologies with emerging systems-of-systems to solve some of the most difficult challenges in the defense and aerospace industries. Our work spans diverse technological landscapes, from rapid ideation and prototyping to deployment.
At TIL, we foster a culture of relentless optimism. No problem is too hard, no project is too big, and no challenge is too complex to tackle. This is possible due to the positive attitude of our teams. We approach every problem with a "yes" attitude and focus on results. Our motto, "demo or die," encompasses the idea that failure is not an option.
We do all of this with a work ethic rooted in kindness and professionalism. The positive attitude of our teams is only possible due to the support TIL provides to each individual.
At TIL, we believe that every challenge is an opportunity for growth and innovation. Our teams are encouraged to think outside the box and come up with creative solutions to complex problems. We understand that the path to success is not always straightforward, but we are committed to persevering and finding a way forward.
Our culture of relentless optimism is not just about having a positive attitude; it is about taking action and making things happen. We believe in the power of collaboration and teamwork, and we know that by working together, we can achieve great things. Our teams are made up of individuals who are passionate about their work and dedicated to making a difference.
Learn more about TheIncLab and our job opportunities at www.theinclab.com.
- Salary range guidance provided is not a guarantee of compensation. Offers of employment may be at a salary range that is outside of this range and will be based on qualifications, experience, and possible contractual requirements
- This is a direct hire position, and we do not accept resumes from third-party recruiters or agencies
