Job Summary:
The Administrative Coordinator provides high-level administrative and organizational support to senior executives in a corporate environment. This role ensures the seamless execution of executive functions, including calendar management, travel coordination, communication handling, confidential documentation, and executive meeting logistics. The ideal candidate is detail-oriented, proactive, and capable of managing complex tasks with discretion and professionalism.
Responsibilities:
- Maintain office supplies inventory and place orders as necessary
- Serve as the point of contact for internal teams and external stakeholders, including screening calls and responding to or routing routine inquiries from external or internal sources
- Assist in planning and organizing company events, meetings, or conferences
- Manage expense reports, vendor invoices, and departmental budgets as needed
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
- Track deadlines, follow-ups, and deliverables to ensure alignment with management priorities
- Liaise with departments across the organization to ensure seamless information flow and execution
- Collects, reviews, and analyzes data and prepares reports, charts, budgets, and other presentation materials
- Manage and optimize executive calendars, including scheduling meetings, appointments, and travel
- Manage incoming/outgoing mail
- Take initiative to improve corporate office systems, procedures, and communication
- Ensure compliance with company policies and procedures
- Handle confidential information with discretion
Qualifications:
- 3+ years of experience in an administrative role
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack).
Preferred Qualifications:
- Associate’s degree in office administration or related field
- Experience working with C-suite executives
Other Skills and Abilities:
- Excellent organizational skills and attention to detail
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent time management skills
- Ability to prioritize and multitask
- Ability to work independently
