The Event Manager will be responsible for the planning and execution of all internal events, conferences and incentive trip programs for Insight Global. This role involves overseeing the full-life cycle of event management, including (but not limited to) registration (travel/accommodations), marketing & communication, on-site execution, vendor coordination & management, budget tracking & reconciliation, etc. They will collaborate with internal cross-functional teams, external vendors, & executive stakeholders. They will ideate & execute successful event programs, playing an integral part in the teams’ mission to curate world class experiences that inspire, empower, & transform the people of Insight Global.
Job Requirements:
- Proven experience in managing the strategy, planning & execution of small to large scale events and experiences
- Exceptional organizational and project management skills with a keen attention to detail
- Excellent verbal and written communication skills; ability to lead internal calls, client/vendor calls, and presentations effectively and professionally
- Exceptional customer service and leadership skills, working with decision makers at a variety of levels
- Exceptional time management skills, with the ability to work under pressure with tight deadlines
- A proactive and results-oriented mindset, committed to delivering high-quality experiences
- Excellent problem-solving skills, with the ability to provide solution-based alternatives to stakeholders and internal/external partners
- Creative mindset with a passion to innovate as it related to technology, process, and people
- Budget management experience and the ability to optimize resources for cost efficiency
- Proficient in MS Office Suite, Google Docs and Drive, Adobe, Slack, online registration tools, event technology, and virtual event platforms
- Willingness to travel to event locations 3x a year
Day to Day Responsibilities:
- Acts as primary liaison and team-lead for all internal stakeholders, cross-team partnerships, & external vendors.
- Conduct & attend meetings to drive deliverables as needed amongst planning team.
- Create & manage event project plans, timelines, & deliverables.
- Conduct in-person (or virtual) site research; provide recommendations based on cost, convenience, logistics, and other factors.
- Drive success with event contract negotiations & onboarding of vendors.
- Partner with registration team to create, manage, & execute travel & accommodation bookings.
- Oversee marketing and communication, food and beverage, entertainment, AV & production, etc. related deliverables.
- Manage communication for planning team, internal stakeholders, & external vendors any/all project milestones, wins, or escalations.
- Ensure successful on-site execution across all internal teams & stakeholders in addition to external vendors/partners involved in producing event.
- Manage budget forecasting, tracking, and reconciliation.
- Maintain industry best practices, knowledge, & trends. Provide internal teams & stakeholders with innovative ideas and creative solutions.
- Manage post-event reconciliation, reporting, and AAR process.
Nice to haves:
- Experience and/or degree in hospitality, event planning, etc.
- Experience with PM or Event Management software’s (Asana, Monday, etc.)
