The Role

Wpromote is looking for an Executive Assistant (EA) that will play a key role in providing comprehensive support to four members of our Executive Leadership Team. The EA will be responsible for anticipating the needs of those they support, think critically and creatively, and offer solutions with a high level of professionalism and confidentiality. As an EA, you will play a crucial role in ensuring the smooth operation and efficiency of your executives’ day.

At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what’s possible in marketing.

We offer:

Remote-first culture
Unlimited PTO
Extended Holiday break (Winter)
Flexible schedules
Work from anywhere options*
100% paid parental leave
401(k) matching
Medical, Dental, Vision, Life, Pet Insurance
Sponsored life insurance
Short Term Disability insurance and additional voluntary insurance
Annual Class Pass credits and more!

The anticipated annual salary for this role will range from $95,500 - $103,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).

This position requires candidates to be based in the Southern California/Los Angeles area
This position is not eligible for immigration sponsorship

Important Notice: Beware of Job Scams

Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.

You Will Be

Providing Executive Assistant support to four executives
Proactively managing and maintaining calendars and scheduling meetings
Arranging travel both domestic & international travel
Working closely with members of our management team and business partners
Staying updated on executives’ priorities on a daily basis
Coordinating and scheduling meetings with the Board, ensuring all logistics, materials, and communications are managed efficiently
Communicating calendar changes to those affected in a timely manner
Serving as the bridge of communication between executives and other departments within the organization
Completing expense reports for executives
Collaborating with the Talent Acquisition team to coordinate and schedule candidate interviews
Owning special projects; and continually exploring opportunities that add value to the organization
Helping organize industry events, including event schedules, restaurant reservations, and verifying travel arrangements
Assisting with company correspondence (i.e. company-wide emails, process office/employee requests and needs)
A backup to an Office Manager at reception on as needed basis

You Must Have

5+ years of experience supporting C-suite executives in marketing, a startup environment, advertising, entertainment, public relations, analytics, or tech
High ethical standards and protect operations by keeping information confidential
Confidence in engaging and collaborating with executives
Demonstrated ability to multi-task and maintain excellent organizational skills
Experience scheduling and managing multiple calendars
Excellent verbal and written communication
The ability to handle pressure and prioritize tasks
A team player spirit with a positive, can-do attitude
The ability to work in a fast paced, rapidly changing entrepreneurial environment

Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.

Wpromote

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