Job purpose

The purpose of this position is to provide support to our managers and employees, assisting in daily business needs and managing our company’s general administrative activities.

Duties and responsibilities

Prepare reports and maintain appropriate filing systems
Maintain client contact as requested or required by project
Take meeting minutes
Write and distribute email, correspondence memos, letters, and forms
Assist in the preparation of regularly scheduled reports
Update and maintain office policies and procedures
Make travel and meeting arrangements
Act as the point of contact for internal and external clients
Provide general support to managers, clients, employees, and sub-contractors
Create marketing materials and content
Manage social media platforms

Qualifications

Proven experience as an Administrative Assistant (minimum 2 yrs.)

Knowledge of office management systems and procedures

Working knowledge of office equipment

Proficiency in Microsoft365 (Excel, Word, Outlook, and PowerPoint)

Excellent time management skills, organizational skills, and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

High School Diploma with 5 yrs. Experience or College Degree with 2 yrs. Experience

Working conditions

This is a remote position. You will be provided with office equipment and a corporate credit card for expenses.

Utility Management Solutions, LLC

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