Program Administrator

Job Summary

Oversees the acquisition, installation, maintenance and proper operation of the University computer based building management system (BMS) controllers, software, and user interface(s). Supervises & supports department operations of the University computerized maintenance management system (CMMS). Maintains Facility Inspection records and coordinates Facility Inspection Schedules. Provides status and operation reports for both the CMMS and BMS.

Responsibilities
1. Provides guidance and support to Operations team-members in utilizing best practices for the operation of the University's BMS and CMMS software and programming.
2. Reviews current status of BMS and CMMS operations to provide guidance or information to Operations team-members in solving problems.
3. Schedules and performs routine updates and back-ups of the BMS software and programming.
4. Ensures BMS user interface stays current with Facility remodels, improvements and projects.
5. Coordinates with and supervises third party vendors servicing the University's BMS and CMMS.
6. Provides initial and continuation training to personnel on systems.
7. Maintains and updates CMMS Asset list and associated preventative maintenance procedures.
8. Provides weekly, monthly, quarterly, and annual reporting on systems.
9. Reviews BMS and CMMS status reports with Team leadership.
10. Maintains database and supporting documentation for Annual Facility Inspections.
11. Coordinates Annual Facility Inspection schedule with Department, University, and State of Utah Partners.
12. Attends required staff meetings.
13. Promotes collaborative and innovative work environment while coordinating across reporting structure.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
Five years of progressively more responsible experience in industrial electronic repair and electronic and pneumatic instrumentation or equivalency (one year of education can be substituted for two years of related work experience); demonstrated oral and written communications skills; previous supervisory experience; demonstrated customer services skills; and oral and written communications skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN41771B
Full Time or Part Time? Full Time
Work Schedule Summary: M-F 8:00am to 5:00pm
Department: 01744 - Workplace Services
Location: Campus
Pay Rate Range: $72,000 - $75,500 annually
Close Date: 7/31/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/181748

jeid-8a5b09eab5f7b443a82e5287e6bb63d3

Skills:
Best Practices, Computerized Maintenance Management System (CMMS), Customer Support/Service, Database Administration, Documentation, Instrumentation, Operational Support, People Management, Presentation/Verbal Skills, Preventative Maintenance, Problem Solving Skills, Property Management, Record Keeping, Remodeling, Software Engineering, Staff Training, Status Reports, Team Player, User Interface/Experience (UI/UX), Vendor/Supplier Management, Writing Skills

About the Company:
University of Utah

The state’s oldest and largest institution of higher education, the University of Utah is the flagship university of the state. The University offers more than 100 undergraduate and 90 graduate degree programs to more than 31,000 students (23,500 undergraduate and 7,500 graduate). The University is noted for its high research profile, its diversity of ideas and people, its stunningly beautiful setting and the warmth, friendliness, and collegiality of its faculty staff, and students. Imagine yourself working in a collaborative, creative, respectful environment where everyone’s contribution is needed and appreciated – University of Utah!

Company Size:
1,500 to 1,999 employees

Industry:
Education

Founded:
1850

Website:
http://www.utah.edu/

University of Utah

Latest Jobs

Program Administrator