About the Role:

We are seeking a proactive and highly organized Administrative Assistant to support the day-to-day operations of our boutique law firm. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys wearing many hats—from office management and front-desk coordination to event planning and special projects.

** THIS POSITION IS ONSITE FIVE (5) DAYS A WEEK IN THEIR MIDTOWN OFFICES **

Reporting directly to the Director of Operations, this individual will be the central hub for internal coordination and firm-wide organization. You’ll play a key role in ensuring smooth office operations and delivering a high-quality experience for both staff and clients.

Key Responsibilities:

Office Management & Administrative Support

Manage office supplies, vendor relationships, equipment upkeep, and facility needs
Serve as point of contact for building management and service providers
Handle scheduling, internal communications, and travel coordination for firm leadership

Receptionist & Client-Facing Duties

Greet clients and guests in a professional, welcoming manner
Manage incoming calls, mail, and deliveries
Maintain conference rooms and common areas to ensure readiness and cleanliness

Event Planning & Coordination

Plan and execute events, firm outings, team-building activities, and holiday functions
Coordinate logistics for client receptions and partner-led gatherings
Assist with catering, room setup, and AV needs for in-house events and meetings

Conference & Operations Support

Manage the booking and preparation of conference rooms and virtual meetings
Provide on-site support during large meetings or events
Ensure operational readiness of firm-wide meetings and special sessions

Project Work & Executive Support

Assist with ad-hoc projects, research tasks, and presentations as assigned by the Director of Operations
Maintain accurate records, prepare reports, and help streamline operational workflows
Support onboarding of new hires and assist with internal process improvements

Qualifications:

1+ years of experience in administrative, office management, or operations support (professional services or legal setting preferred)
Excellent interpersonal, communication, and organizational skills
Strong proficiency in Microsoft Office Suite; experience with Zoom
Able to work independently, prioritize multiple tasks, and maintain confidentiality
Energetic, polished, and client-service oriented with a can-do attitude

The Greene Group

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Administrative Assistant