OFFICE MANAGER – FULL JOB DESCRIPTION

Position Summary: We are seeking a proactive, detail-oriented, and hands-on Office Manager to oversee the day-to-day administrative operations of our busy law firm. This position involves supervising clerical staff, managing office logistics, supporting the Head of HR , and working closely with senior leadership to promote a productive, compliant, and positive work environment.

Key Responsibilities:

Staff Oversight

Recruit, screen, and collaborate with management on the hiring of clerical, non-legal personnel.
Assist with facilitating all employee onboarding and offboarding.
Conduct introductory meetings with new hires, orient them to firm culture, and ensure integration with team members.

Administrative Operations

Supervise daily clerical operations to ensure all staff are working productively and in compliance with the firm handbook and internal guidelines.
Perform routine "sweeps" of office areas to ensure organization, professionalism, and adherence to both stated and expected firm protocols. The timings of these “sweeps” will be dictated by management.
Monitor cleanliness, orderliness, and functionality of common areas and workspaces.

Facilities & Supplies Management

Oversee inventory and ensure timely ordering of office supplies, kitchen stock, and print materials.
Schedule regular maintenance and repairs for office equipment (e.g., copiers, HVAC, phones) and firm property, coordinating with vendors as needed.
Liaise with building management or cleaning vendors to ensure a professional and sanitary workplace.

Leadership & Culture Building

Implement morale-boosting practices; identify and report morale-damaging behaviors to senior management.
Plan and propose internal team-building initiatives and employee engagement activities (e.g., office lunches, celebrations, recognition programs).
Help cultivate a respectful and team oriented office environment.

Compliance & Policy Enforcement

Stay current with relevant city, state, and federal employment and workplace laws; advise senior staff on updates and ensure firm-wide compliance.
Regularly reinforce employees' understanding and adherence to company policies and procedures.
Participate in the disciplinary process as needed, including documenting staff warnings, write-ups, and supporting terminations.
Ensure secure removal of former employees' access to sensitive firm materials and oversee immediate departure from premises when appropriate.

Reporting & Management Support

Provide regular office performance updates to management.
Identify workflow inefficiencies and propose solutions.
Assist leadership with special projects or policy implementation as needed.

Qualifications:

Proven experience (10 years) as an office manager, or similar role (preferably in a law firm or professional services environment)
Strong understanding of office procedures HR practices and labor regulations
Exceptional organizational, interpersonal, and conflict-resolution skills
Ability to manage multiple tasks and prioritize in a fast-paced setting
Proficiency in MS Office (Word, Excel, Outlook); familiarity with HRIS or time-tracking systems a plus

Key Traits:

Proactive problem-solver with a “see something, say something” mentality
Strong emotional intelligence and the ability to maintain professionalism under pressure
Loyal, trustworthy, and discreet with confidential information

Law Offices of Michael S. Lamonsoff, PLLC

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