🗓️ Contract position

📍 Based in Miami

What is HBS ?

You’ve probably watched a ⚽ football game at some point in your life.

Well, if it was a World Cup match, it’s highly likely that it was filmed and produced by the HBS team 🎥

HBS in a few words:

Host Broadcast Services, fully owned by Infront Sports & Media, is a specialist host broadcast organization, originally established with the core mandate of producing the television and radio signals for the 2002 and 2006 FIFA World Cups™.

Based in Switzerland, with its planning headquarters in Paris, Miami, Zug, and London. The company has evolved since its formation in 1999 and built upon its unique capabilities by attracting expert personnel from the very top levels of the television industry to complement the experienced staff who have honed their skills over previous FIFA World Cups™.

Why we open this position?

With offices in Paris, Miami and London, HBS has delivered many of the largest, highest profile, sports events in the world and continues to expand the catalogue of events we deliver.

The Engineering Assistant supports the Manager and the Coordinators in all activities related to the Engineering department, during preparation phase and event-time phase of multiple projects.

HBS is looking for a candidate with events experience, flexible and organized with the ability to work on multiple projects at the same time. The candidate enjoys working in a fast-paced international environment, works well as part of a team and is comfortable with team members at various (international) locations.

🤝 Your responsibilities

Corporate

Assist and support the Manager and Coordinators in the day-to-day tasks, such as correspondence, administration, planning, core team logistics bookings ( travel & accommodation request (TRFs), schedule meetings and share minutes, etc…
Assist in maintaining inter-departmental communication, with circulation of information and documentation, keeping it up to date.

Multi-Projects Coordination Support

Assist in the contribution to CRUISE, a PMO (Project Management office) tool implemented for the projects as per guidelines, by keeping the data up to date as per Project Timelines.

During event preparation phase:

Liaise with appointed technical suppliers to implement their staffing plan into the CRUISE tool, in line with project timeline and operational needs: staff list, PIAFs (Personal Information Application Forms), accreditation, travel & accommodation, IT needs, VISA…
Assist in the coordination of workshops, seminars, in relation with the Manager and the Coordinators

During event-time:

Follow-up the Broadcast Engineering staffing plan implementation on site with HBS support departments
Report to the Manager

Is it really for me ?

Fluency in English (written and spoken)
Ability to work with Microsoft Office package
At ease with building a cooperative atmosphere
Highly organized, meticulous and proactive, with the ability to follow up multiple projects at the same time, with tight deadlines
Analytical skills, with the ability in checking thoroughly and updating documentation, with the focus on consistency and accuracy to meet the deadlines.
Flexible approach to work, with the ability to work under pressure and adapt to changing priorities and demands.
Good communication and trouble-shooting skills (many stakeholders involved: HBS departments, technical suppliers, operational staff on site, etc…

💬 During this process you will meet:

HR Recruiter Krystle Alfonseca

HBS

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